Business Affairs Coordinator

Media Arts Lab; Greater London; On-site; GBP 25,000 - 38,000; Full time

Job summary

TBWA Media Arts Lab is seeking an entry‑level Administrative/Operations Assistant to join its high‑performing EMEA Business Affairs team. You will provide high‑level administrative support across the region, helping senior leaders operate efficiently and effectively.

You will coordinate diaries, meetings, travel, finance processes, and documentation, gaining hands‑on exposure to how global advertising projects are managed.

Qualifications

• Proven exposure/ experience in an administrative role.
• Highly organised and adaptable, with an appetite to learn and grow.
• Able to prioritise well and meet deadlines set by senior executives.
• Strong attention to detail, with the ability to manage several tasks at once when time is short.
• Clear written and verbal communication, and a collaborative, team‑oriented approach.
• Able to handle administrative and finance processes, and comfortable working with numbers and Microsoft Office or equivalent systems.
• Comfortable to work as part of an international network, which includes working across varying time zones.
• A genuine interest in advertising, culture, and how brands operate in different markets.

Responsibilities

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise
• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed
• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses
• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion
• Build strong relationships with teams and assistants across our global network
• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing
• Work with the Traffic Manager on YouTube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets
• Maintain Business Affairs resource tools and trackers covering usage, training and company policies
• Develop internal and client‑facing presentation materials with the global network
• Maintain and manage NDA templates across the global network
• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

Skills

Diary management

Travel coordination

Attention to detail

Communication

Collaboration

Organisational skills

Time zone coordination

Interest in advertising

Tools

Microsoft Office Suite

Job description

TBWA\\Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world's most iconic brand.

This is an exciting early-career opportunity to join a collaborative, highperforming EMEA Business Affairs team. The role provides high-level administrative and operational support across the region, ensuring senior Business Affairs and Operations leadership can operate efficiently and effectively.

You’ll play a central role in coordinating diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed. It’s a strong foundation role for someone looking to build a career in advertising, operations, or business affairs.

We’re looking for someone organised, proactive and a fast learner. Someone who takes pride in precision, shows initiative, enjoys enabling others to perform at their best and thrives in a fast‑paced, international environment. The role requires flexibility when coordinating across multiple time zones to ensure seamless collaboration with colleagues and partners globally.

This is an exciting early-career opportunity to join a collaborative, highperforming EMEA Business Affairs team. The role provides high-level administrative and operational support across the region, ensuring senior Business Affairs and Operations leadership can operate efficiently and effectively.

You’ll play a central role in coordinating diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed. It’s a strong foundation role for someone looking to build a career in advertising, operations, or business affairs.

We’re looking for someone organised, proactive and a fast learner. Someone who takes pride in precision, shows initiative, enjoys enabling others to perform at their best and thrives in a fast‑paced, international environment. The role requires flexibility when coordinating across multiple time zones to ensure seamless collaboration with colleagues and partners globally.

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise


• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed


• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses


• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion


• Build strong relationships with teams and assistants across our global network


• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing


• Work with the Traffic Manager on YouTube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets


• Maintain Business Affairs resource tools and trackers covering usage, training and company policies


• Develop internal and client‑facing presentation materials with the global network


• Maintain and manage NDA templates across the global network


• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise


• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed


• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses


• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion


• Build strong relationships with teams and assistants across our global network


• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing


• Work with the Traffic Manager on YouTube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets


• Maintain Business Affairs resource tools and trackers covering usage, training and company policies


• Develop internal and client‑facing presentation materials with the global network


• Maintain and manage NDA templates across the global network


• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

• Proven exposure/ experience in an administrative role and keen to start a career in advertising, operations or business affairs


• Highly organised and adaptable, with an appetite to learn and grow


• Able to prioritise well and meet deadlines set by senior executives


• Strong attention to detail, with the ability to manage several tasks at once when time is short


• Clear written and verbal communication, and a collaborative, team‑oriented approach


• Able to handle administrative and finance processes, and comfortable working with numbers and Microsoft Office or equivalent systems


• Comfortable to work as part of an international network,which includes working across varying time zones


• A genuine interest in advertising, culture, and how brands operate in different markets


• Additional language skills is a bonus, given the international scope of this role

Media Arts Lab is an equal opportunity employer. We value diverse backgrounds and are committed to finding the best fit for the role, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.