Executive Team Administrative Assistant

WPP Media Limited; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

WPP Media Limited in London is seeking a highly organised Team Administrative Assistant to provide exceptional support to senior stakeholders within the Marketing, Corporate Affairs and Communications team.

You will manage diaries, organise meetings, coordinate travel, handle expenses and ensure smooth office operations, with a preference for experience in communications or professional services.

Qualifications

• Experience as an Administrative Assistant, Team Assistant or Executive Assistant.
• Experience in communications, corporate affairs, marketing, media or professional services is advantageous.
• Exceptional organisational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Managing diaries and schedules, coordinating meetings across time zones, and resolving conflicts.
• Organising stakeholder meetings, including rooms, catering, virtual setup and visitor arrangements.
• Coordinating domestic and international travel with seamless itineraries.
• Preparing and submitting expenses accurately and efficiently.
• Supporting team events, maintaining distribution lists and shared resources, and ensuring assets are well organised.

Skills

Administrative support

Diary management

Communication

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

WPP Media Limited in London is seeking a highly organised Team Administrative Assistant to provide exceptional support to senior stakeholders within the Marketing, Corporate Affairs and Communications team.

You will manage diaries, organise meetings, coordinate travel, handle expenses and ensure smooth office operations, with a preference for experience in communications or professional services.