General Administrator

The Methodist Church in Britain; London Borough of Southwark; On-site; GBP 28,000 - 38,000; Full time

Job summary

DrPA Secure's Manston STHF site seeks an Executive Assistant to support the Senior Management Team, with diary management, minute-taking, polished correspondence, and governance support for board meetings. The role may require occasional evening or weekend cover.

The post requires DBS and Counter Terrorism Clearance, plus five years' UK residence. It demands discretion, strong MS Office skills, and the ability to handle confidential information in a fast-paced, secure environment.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or senior administrator.
• Experience managing diaries, meetings and minute-taking.
• High discretion with confidential information and governance documents.
• Eligibility: DBS check, Counter Terrorism Clearance, and UK residence continuous for 5 years.

Responsibilities

• Provide administrative and executive support to the Senior Management Team including diaries and minute-taking.
• Support governance and board meetings, documenting decisions and actions.
• Maintain records, filing and document control under data protection policies.
• Prepare and format correspondence, reports, and policy documents; track deadlines.
• Coordinate travel and events for internal/external meetings; liaise with stakeholders.

Skills

Organisation

Communication

Discretion

MS Office

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

This Executive Assistant post supports the Senior Management Team at Manston STHF, a secure site where DoctorPA Secure delivers healthcare services. The work centres on diary management, minute-taking, polished correspondence and reports, and support for governance and board meetings. The post reports against Home Office and NHS standards and occasionally needs evening or weekend cover. Applicants need Disclosure and Barring Service and Counter Terrorism Clearance, plus five years' UK residence.

What the job involves

• Provide administrative and executive support to the Senior Management Team, including diaries, meetings and minute-taking
• Support governance, operational and board meetings, including documenting decisions
• Maintain accurate records, filing and document control under data protection and information governance policies
• Prepare and format correspondence, reports, presentations and policy documents
• Track actions and deadlines for key operational priorities
• Assist with reports, audits and compliance documents for submission
• Act as first point of contact for the Senior Management Team, handling internal and external enquiries
• Manage communications, prioritise tasks and keep information confidential
• Coordinate travel, events and logistics for internal and external meetings
• Liaise with colleagues, partners and external stakeholders to support operational delivery
• Contribute to internal communications, newsletters and engagement initiatives
• Promote the CARE ethos, equality, diversity and inclusion, and information governance in all duties

What’s required

Experience

• Proven experience as an Executive Assistant, Personal Assistant or senior administrator

Skills & knowledge

• Excellent organisational and time-management skills, able to prioritise multiple tasks
• Strong written and verbal communication
• High discretion and professionalism with sensitive or confidential information
• Competent in Microsoft Word, Excel, PowerPoint and Outlook
• Able to work independently and collaboratively in a fast-paced environment

Checks & eligibility

• Disclosure and Barring Service check
• Counter Terrorism Clearance
• UK residence for the last five years, with no more than 28 days abroad and no gaps in employment

Other

• Commitment to DrPA Secure's values and ethos
• Flexibility to work occasional evenings or weekends

Nice to have

• Experience in a secure environment, operational facility or public sector setting
• Knowledge of governance, compliance or regulatory reporting
• Experience supporting senior meetings, preparing reports and drafting minutes
• Familiarity with HR or recruitment administrative processes