General Administrator

DrPA Secure; Manston; On-site; GBP 24,000 - 32,000; Full time

Job summary

DrPA Secure, a healthcare provider, is seeking an experienced General Administrator to support the Senior Management Team at Manston STHF. The role offers executive and administrative support, handling confidential information and coordinating governance, operations and communications across the facility.

The ideal candidate is highly organised, discreet and excels at written and verbal communication, with proven experience supporting senior leaders in a healthcare or regulated environment.

Qualifications

• Highly organised, discreet, and able to handle confidential information.
• Excellent written and verbal communication skills.
• Experience supporting senior leaders in healthcare or regulated environments.

Responsibilities

• Provide executive and administrative support, including diary management, meeting coordination and minute-taking
• Prepare correspondence, reports, presentations and policy documents to a high standard
• Organise and document governance, operational and board meetings, and track actions and deadlines
• Maintain accurate records and document control in line with data protection and information governance requirements
• Support the preparation and submission of reports, audits and compliance documents
• Act as first point of contact for the Senior Management Team, liaising with colleagues, partners and external stakeholders
• Coordinate travel, events and logistics, and contribute to internal communications and newsletters

Skills

Diary management

Minute-taking

Report writing

Governance support

Communication skills

Organisational skills

Job description

DrPA has been operating in secure environments since 2014 providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field.

We deliver our services based on our ethos of CARE:

• Compassionate care that is trauma informed and supportive
• Assurance that care is evidence-based & demonstrates high quality outcomes for our patients
• Respectful of people's cultural and religious beliefs
• Empowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.

Job Summary

We are seeking an experienced and professional General Administrator to support the Senior Management Team at Manston STHF. The General Administrator will provide executive and administrative support, manage sensitive and confidential information, and ensure the efficient coordination of operational, governance, and communication activities across the facility.

Key responsibilities

• Provide executive and administrative support, including diary management, meeting coordination and minute-taking
• Prepare correspondence, reports, presentations and policy documents to a high standard
• Organise and document governance, operational and board meetings, and track actions and deadlines
• Maintain accurate records and document control in line with data protection and information governance requirements
• Support the preparation and submission of reports, audits and compliance documents
• Act as first point of contact for the Senior Management Team, liaising with colleagues, partners and external stakeholders
• Coordinate travel, events and logistics, and contribute to internal communications and newsletters

About you

Highly organised and discreet, with excellent written and communication skills, and experience supporting senior leaders. You'll uphold DrPA Secure's ethos of CARE and a commitment to equality, diversity and inclusion.

General Information

The post holder may be required to perform other relevant and appropriate duties as reasonably needed. This list of duties and responsibilities is not exhaustive. This job description is subject to regular review and appropriate modification.

Disclosure and Barring Service Check & CTC Clearance

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This post will require the holder to undertake and successfully complete the Counter Terrorism Clearance (CTC) process.

Please note- in order to apply, all applicants need to have been living in the United Kingdom (with residency in the UK, such as UK/Irish/EU Passport, or an Indefinite Leave to Remain Visa) for the last 5 years with no more than a 28 day break being outside of the UK and no gaps in employment during this time