Fund Administrator - Transactions, Compliance and AML

Aztec Group; Saint Helier; Hybrid; GBP 45,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Hybrid working

Work abroad up to 3 weeks

Holiday allowance

Pension plan

Private medical insurance

Life assurance

Travel insurance

Wellbeing programmes

On-site parking

Job summary

Aztec Group is seeking a diligent adviser to focus on transactions, compliance and investment AML for a single large client. The role reports to the Manager and involves coordinating data, working with centralised Compliance and AML teams, and handling regulatory filings.

You will coordinate fund structures, open bank accounts, process payments, and support the team with minutes, action logs and client communications.

Qualifications

• Strong alignment to Aztec Group values.
• High level of integrity, dependability and proactivity.
• Strong communication skills and ability to build relationships.
• Analytical thinking and logical approach.
• Ability to learn new information, processes and procedures.
• Ability to meet deadlines and handle concurrent initiatives.
• Self-starter with independence on multiple initiatives.
• Some client-facing experience in financial services.
• Studying towards CGI/ICSA certificate or equivalent.
• Understanding of Jersey funds regulation and codes (FSB, JPF, CIF).
• Understanding of fund structures (LPs and companies).
• Good attention to detail and computer literacy.
• Strong interpersonal skills.

Responsibilities

• Act as a point of contact on investment transactional activity and AML related matters for a single client, with manager support.
• Collaborate with internal team members and centralised Compliance/AML teams.
• Coordinate regulatory filings for entities under administration.
• Coordinate establishment of various fund structures, including documentation and approvals.
• Arrange opening of bank accounts and processing of payments.
• Assist with closing investment purchases, financing and drawdowns.
• Liaise with underlying investments to resolve AML/KYC queries.
• Assist with meetings, minutes, action logs and related projects.
• Ensure adherence to policies and procedures for transaction processes and regulatory matters.

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About The Role

Reports to Manager

The purpose of this role is to focus on transactions, compliance and investment AML related matters for a single large client (the “Client”).

Key Responsibilities

• As a member of the sub-team, to act as a point of contact on investment transactional activity, underlying investment AML and compliance related matters with the Client, with the support from your Manager
• Collaborating internally with other team members, co-ordinating the collation of data and working closely with Aztec’s centralised Compliance and AML teams where applicable
• Be involved in the coordination of regulatory filings for the entities under administration
• Co-ordinate the establishment of various fund structures, to include registry submissions, internal system updates, review and arranging execution of constitutional documentation, board approvals etc.
• Arrange for the opening of bank accounts and the processing of payments via banking systems
• Assist with the closing of investment purchases, financing and loan drawdowns, divestments and sales
• Liaise with underlying investments to resolve any AML/KYC queries in relation to the entities under administration
• To assist with the co-ordination of meetings, drafting minutes, action logs and working on related projects impacting the wider team
• Contribute towards the team and the business, via ensuring robust adherence to policies and procedures in respect of all transaction related processes, alongside compliance and regulatory matters for the client facing team
• Ensure Aztec internal control frameworks are followed in full
• Assist with team-wide administration deliverables such as financial accounts distribution
• Liaise with the Client and various intermediaries on a daily basis
• Maintain accurate records on company systems and process timely updates

Skills, Knowledge, Expertise

• Strong alignment to Aztec Group values
• High level of integrity, dependability, and proactivity
• Strong internal and external communication skills, together with the ability to develop good working relationships within the business
• Logical approach, analytical ability
• Solutions orientated critical thinking
• Ability to quickly learn new information, processes, and procedures
• Ability to meet deadlines and proactively identify and deal with problems
• A self-starter with the ability to work independently on concurrent initiatives
• Some previous client facing experience within the financial services sector
• The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI/ICSA certificate level or equivalent)
• Some understanding of Jersey funds regulation and codes (FSB, JPF, CIF)
• General understanding of fund structures (limited partnerships and companies)
• Good attention to detail
• Computer literacy skills
• Good interpersonal skills are required to develop close working relationships with colleagues and business contacts

We will provide training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and be great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Benefits

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking