Front Office & Facilities Coordinator (3 days/wk)

Arachas Corporate Brokers Ltd; City Of London; Presencial; GBP 12.000 - 18.000; Jornada completa

Descripción de la vacante

Orvia Underwriting in London is seeking a proactive Receptionist & Office Administrator to be the face of our city office. You’ll manage front-of-house, coordinate meetings, handle hospitality, and ensure the office runs smoothly for employees, clients, and visitors.

The role is 3 days per week — Tuesday, Wednesday and Thursday — and training is provided for health and safety duties. You’ll work closely with colleagues across the business to deliver a welcoming, professional environment and

Formación

• Experience in reception or office administration in a corporate setting.
• Excellent organisational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Word and Excel).
• GCSE English and Maths.

Responsabilidades

• Providing a professional front-of-house reception service and welcoming visitors.
• Managing meeting room bookings, catering arrangements, and hospitality requirements.
• Coordinating office suppliers, procurement, and inventory management.
• Acting as the primary contact for building management and facilities-related matters.
• Supporting travel arrangements, events, and client meetings.
• Managing couriers, deliveries, and office logistics.
• Ensuring office spaces, meeting rooms, and communal areas are well-maintained and fully equipped.
• Administering office access control systems, including staff and contractor access.
• Providing administrative support to senior stakeholders and the wider business.
• Assisting with document scanning, printing, and ad hoc administrative tasks.
• Supporting workplace health and safety activities, including First Aid and Fire Marshal responsibilities (training provided).

Conocimientos

Organisational skills

Communication skills

Proactive attitude

Customer-focused

Educación

GCSE English and Maths

Herramientas

Microsoft Office (Word, Excel)

Descripción del empleo

Orvia Underwriting in London is seeking a proactive Receptionist & Office Administrator to be the face of our city office. You’ll manage front-of-house, coordinate meetings, handle hospitality, and ensure the office runs smoothly for employees, clients, and visitors.

The role is 3 days per week — Tuesday, Wednesday and Thursday — and training is provided for health and safety duties. You’ll work closely with colleagues across the business to deliver a welcoming, professional environment and