Receptionist / Office Administrator - Part Time

Arachas Corporate Brokers Ltd; City Of London; Sur place; GBP 12 000 - 18 000; Plein temps

Résumé du poste

Orvia Underwriting in London is seeking a proactive Receptionist & Office Administrator to be the face of our city office. You’ll manage front-of-house, coordinate meetings, handle hospitality, and ensure the office runs smoothly for employees, clients, and visitors.

The role is 3 days per week — Tuesday, Wednesday and Thursday — and training is provided for health and safety duties. You’ll work closely with colleagues across the business to deliver a welcoming, professional environment and

Qualifications

• Experience in reception or office administration in a corporate setting.
• Excellent organisational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Word and Excel).
• GCSE English and Maths.

Responsabilités

• Providing a professional front-of-house reception service and welcoming visitors.
• Managing meeting room bookings, catering arrangements, and hospitality requirements.
• Coordinating office suppliers, procurement, and inventory management.
• Acting as the primary contact for building management and facilities-related matters.
• Supporting travel arrangements, events, and client meetings.
• Managing couriers, deliveries, and office logistics.
• Ensuring office spaces, meeting rooms, and communal areas are well-maintained and fully equipped.
• Administering office access control systems, including staff and contractor access.
• Providing administrative support to senior stakeholders and the wider business.
• Assisting with document scanning, printing, and ad hoc administrative tasks.
• Supporting workplace health and safety activities, including First Aid and Fire Marshal responsibilities (training provided).

Connaissances

Organisational skills

Communication skills

Proactive attitude

Customer-focused

Formation

GCSE English and Maths

Outils

Microsoft Office (Word, Excel)

Description du poste

This role is 3 days per week - Tuesday, Wednesday and Thursday

Are you a proactive and highly organised administrator who enjoys creating a welcoming environment while keeping an office running smoothly? We're looking for a Receptionist & Office Administrator to become the face of our London office and play a key role in delivering an exceptional experience for employees, clients, and visitors alike.

About the Role

As our Receptionist & Office Administrator, you'll be responsible for the day-to-day running of the office, ensuring facilities, administration, and reception services operate seamlessly. You'll be the first point of contact for visitors and will work closely with colleagues across the business to create a professional, efficient, and welcoming workplace.

What You'll Be Doing

• Providing a professional front-of-house reception service and welcoming visitors.
• Managing meeting room bookings, catering arrangements, and hospitality requirements.
• Coordinating office suppliers, procurement, and inventory management.
• Acting as the primary contact for building management and facilities-related matters.
• Supporting travel arrangements, events, and client meetings.
• Managing couriers, deliveries, and office logistics.
• Ensuring office spaces, meeting rooms, and communal areas are well-maintained and fully equipped.
• Administering office access control systems, including staff and contractor access.
• Providing administrative support to senior stakeholders and the wider business.
• Assisting with document scanning, printing, and ad hoc administrative tasks.
• Supporting workplace health and safety activities, including First Aid and Fire Marshal responsibilities (training provided).

What We're Looking For

• Previous experience in a reception, office administration, facilities, or workplace support role within a corporate environment.
• Excellent organisational and multitasking skills with the ability to prioritise effectively.
• Strong verbal and written communication skills.
• A proactive approach and a willingness to take ownership of issues and see them through to resolution.
• Proficiency in Microsoft Office, including Word and Excel.
• A professional, approachable, and customer-focused attitude.
• Ability to work under pressure and adapt to changing priorities.
• GCSE (or equivalent) in English and Maths.

Why Join Us?

This is a fantastic opportunity to join a collaborative and professional team where you'll have the chance to make a real impact on the day-to-day colleague and visitor experience. You'll be part of a business that values teamwork, initiative, and delivering outstanding service.

Interested?

Orvia Underwriting is a pan‑European MGA built on connection and capability—delivering precise, insight‑driven underwriting and exceptional service for brokers and insurer partners.

• At Orvia Underwriting, we believe in connection through expertise. Our pan‑European platform brings together the strongest underwriting talent in the industry. Orvia is a home for specialists who want to push boundaries, learn from one another, and consistently deliver market‑leading results.
• We connect brokers and insurance capacity through deep underwriting expertise and a culture defined by collaboration and trust. Our success is built on strong relationships and a shared commitment to delivering the right outcomes for our partners.
• Service is our competitive edge. Fast, reliable and responsive, we are built around the needs of brokers. Powered by deep capacity partnerships, our underwriting combines speed, precision and consistency, strengthening confidence at every interaction.

A destination for exceptional talent.

Attracting and developing top underwriting professionals is central to our ambition. We invest in our people, creating opportunities to grow, lead and shape the future of underwriting at Orvia.

Orvia Underwriting is an equal opportunities employer, with a growing and thriving diversity, equity and inclusion strategy; we are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

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