Front Of House & Workplace Coordinator, Cardiff

Synergetic; Cardiff; On-site; GBP 26,000 - 34,000; Part time

Job summary

Synergetic is hiring a Front of House & Workplace Coordinator for its Cardiff office on a 12‑month contract, four days per week. The role is the first point of contact for visitors and staff, keeping the workplace running smoothly and supporting the team with supplier queries.

You will welcome visitors, manage the reception, coordinate deliveries, and assist with basic commercial admin while contributing to office projects as needed.

Qualifications

• Minimum front‑of‑house or reception experience.
• Proactive and well‑organised with good communication.
• Comfortable dealing with suppliers and basic admin tasks.

Responsibilities

• Greet visitors and staff; maintain reception and office presentation to a high standard.
• Manage deliveries and the office's ticketing/reporting system; raise and track issues.
• Liaise with building management and external vendors; support supplier queries and invoicing.
• Assist ad hoc office projects as they arise.

Skills

Front of house experience

Reception

Excellent communication

Tools

Microsoft Office

Job description

Front of House & Workplace Coordinator, Cardiff

12 month Contract (4 days per week)

Cardiff

Our client is looking for a Front of House & Workplace Coordinator to be the first point of contact for their Cardiff office, welcoming visitors and staff, keeping the workplace running smoothly day to day, and supporting the wider team on vendor and supplier queries as they come up.

This is a front‑of‑house role with a commercial edge. You'll be the face of the office, but you'll also get involved in the practical side of running it, liaising with suppliers, helping manage day‑to‑day costs, and making sure things get sorted without needing to be chased.

What you'll be doing

Greeting and welcoming visitors and staff, keeping reception and the office presentation to a high standard, managing deliveries in and out of the building, raising and tracking issues through the office's ticketing/reporting system, liaising with building management and external vendors, supporting basic commercial admin (supplier queries, invoices, ordering), and pitching in on ad hoc office projects as they come up.

What we're looking for

Some front‑of‑house, reception, or hospitality experience, you don't need years of facilities management behind you, just a genuinely proactive, can‑do attitude. Comfortable talking to suppliers and handling basic commercial admin. Strong communicator, well organised, good with Microsoft Office. Someone who takes ownership rather than waiting to be told what to do.