Front of House Administrator

Valpak Limited; Stratford-upon-Avon; On-site; GBP 20,000 - 25,000; Part time

Job summary

Valpak Limited in Stratford-upon-Avon is seeking a Temporary Front of House Administrator to join our team on an initial one-month contract, with the potential to become permanent for the right candidate. The role sits at the reception and facilities/front of house, coordinating tasks and delivering excellent customer service.

You will manage reception, handle post, stock, travel and fleet arrangements, coordinate contractors, and support health and safety, ISO audits, and general

Qualifications

• Educated to a minimum of A Level or equivalent.
• Full UK Driving Licence.

Responsibilities

• Manage reception and front-of-house duties for visitors, staff and deliveries.
• Scan post and handle outgoing post.
• Manage stationery stock and orders.
• Book hire cars, taxis and couriers.
• Coordinate office facilities for a safe, tidy environment.
• Conduct new starter inductions and assist health and safety checks.

Skills

Receptionist experience

Multitasking

Under pressure

Attention to detail

Customer service

Communication skills

Fast learner

IT literacy

Education

A Level or equivalent

Full UK Driving Licence

Tools

Word

Excel

Access

Job description

We are currently looking for a Temporary Front of House Administrator to join our team in Stratford-upon-Avon on an initial one-month contract, with the potential for the position to become permanent for the right candidate.

The Front of House Administrator will be committed to providing exceptional office and administration support. A motivated and enthusiastic self-starter with the ability to co-ordinate and prioritise tasks, the ideal candidate will confidently manage reception, facilities, fleet, health and safety, travel and business support activities whilst delivering excellent customer service. Develop and maintain effective working relationships with colleagues, contractors, suppliers and external stakeholders.

Key Responsibilities

Reception and Front of House Duties

• Work on the Reception desk as first port of call for any external visitors, staff, and deliveries
• Scan incoming post to relevant departments and take any out going post to the post office.
• Manage the company s stationery requirements and replenish and keep tidy the stock cupboard.
• Book hire cars, taxis and couriers.
• Manage the Office facilities and ensure a tidy and safe working environment.
• Conduct new starter inductions and regular Health and Safety checks plus assist with ISO audits.

Facilities, Contractor & Office Coordination

• Coordinate servicing, maintenance and contractor activities.
• Obtain quotes and insurance documentation from contractors.
• Manage reactive repairs, facilities projects, meeting rooms, catering, off-site venue bookings and travel arrangements.

Fleet & Compliance Administration

• Maintain fleet records, licence checks, AssetGo records, vehicle inspections, accidents, mileage reporting, company car orders, returns and grey fleet compliance documentation.

Health & Safety Administration

• Coordinate training, PPE, PAT testing, accident reporting, inspections, action trackers, defibrillator maintenance and monthly H&S reporting.

Administration Support

• Provide ad hoc administration support, invoice approvals, environmental reporting, ISO records, waste transfer notes and support to departments across the business.

Skills, Knowledge & Expertise

Skills

• Previous experience in a receptionist or administration role
• Capability to multitask, prioritise and manage own workload
• Able to work well under pressure
• An outstanding eye for detail with a drive to provide exceptional administration support
• Customer focused with strong communication skills
• Customer focused with drive to provide the highest level of customer satisfaction
• Able to pick up new skills and knowledge quickly and learn and develop in an ever-changing company
• IT literate: Word, Excel and Access

Qualifications

• Educated to a minimum of A Level or equivalent
• Full UK Driving Licence