Front of House

JobsTrackR; Glasgow; On-site; GBP 12,000 - 21,000; Full time

Job summary

JobsTrackR in Glasgow City Centre is seeking a proactive Front of House/ Workplace Assistant to join our client on a long-term sick cover basis. You will be the first point of contact, welcoming visitors, managing sign-ins, and supporting day-to-day office operations.

This role focuses on front of house, meeting room management, workplace coordination and general admin in a busy corporate environment. Excellent communication and IT skills are essential for success and to deliver a professional

Qualifications

• Front of House, Reception, Facilities, Hospitality, or Office Support experience.
• Excellent communication and customer service skills.
• Professional, approachable, and well-presented.
• Strong organisational skills with the ability to multitask.
• Comfortable working independently and using initiative.
• Good Microsoft Office skills and general IT confidence.
• A proactive and flexible attitude.

Responsibilities

• Welcome visitors and provide a professional first impression.
• Manage visitor sign-in processes and issue temporary access passes.
• Assist employees and guests with enquiries and office facilities.
• Support access pass administration for new starters and leavers.
• Maintain accurate records for access passes and locker allocations.
• Monitor office areas to ensure they remain clean, tidy, and presentable.
• Ensure café and hospitality areas are fully stocked and maintained.
• Support office furniture moves and workspace setups when required.
• Escort contractors and service providers attending site.
• Manage incoming and outgoing mail and coordinate courier collections.

Skills

Customer service

Communication

Office administration

Multitasking

Professional presentation

IT proficiency

Tools

Microsoft Office

Email/calendar tools

Job description

Front of House / Workplace Assistant

? Glasgow City Centre
? 40 Hours Per Week
? ASAP Start
? Long-Term Sick Cover
? Competitive Hourly Rate

The Role

We are currently seeking a professional and personable Front of House / Workplace Assistant to join our client in Glasgow City Centre on a long-term sick cover basis.

This is a fantastic opportunity for someone with strong customer service skills who enjoys being the face of the business, ensuring employees and visitors receive a first-class experience while supporting the smooth day-to-day running of the office.

The successful candidate will take ownership of front of house responsibilities, meeting room management, workplace coordination, and general office support in a busy corporate environment.

Key Responsibilities

Front of House

• Welcome visitors and provide a professional first impression.
• Manage visitor sign-in processes and issue temporary access passes.
• Assist employees and guests with enquiries and office facilities.
• Support access pass administration for new starters and leavers.
• Maintain accurate records for access passes and locker allocations.

Workplace & Office Support

• Monitor office areas to ensure they remain clean, tidy, and presentable.
• Liaise with cleaning teams regarding daily requirements and office standards.
• Ensure café and hospitality areas are fully stocked and maintained.
• Support office furniture moves and workspace setups when required.
• Escort contractors and service providers attending site.

Meeting Room Management

• Prepare meeting rooms for internal and external meetings.
• Ensure meeting rooms are clean, organised, and fully equipped.
• Assist with meeting room technology and coordinate with IT when issues arise.
• Support visitors with guest Wi-Fi access.
• Replenish stationery and presentation materials within meeting spaces.

Mailroom & Administrative Support

• Manage incoming and outgoing mail.
• Coordinate courier collections and deliveries.
• Assist with office supply management, including printers, paper, and toner.
• Support weekly and monthly reporting requirements.
• Conduct routine workplace checks including first aid supplies and office equipment.

What We're Looking For

• Previous Front of House, Reception, Facilities, Hospitality, or Office Support experience.
• Excellent communication and customer service skills.
• Professional, approachable, and well-presented.
• Strong organisational skills with the ability to multitask.
• Comfortable working independently and using initiative.
• Good Microsoft Office skills and general IT confidence.
• A proactive and flexible attitude.

What's on Offer?

? Immediate start available
? Central Glasgow location
? 40-hour working week
? Long-term assignment with potential for extension
? Opportunity to work within a professional corporate environment

If you're an organised and customer-focused individual looking for your next opportunity, we'd love to hear from you.