Front Desk & Office Coordinator - Flexible & Event-Driven

The Ardonagh Group; City of Westminster; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

6% employer pension contribution

Life Assurance (4x base salary)

Group Income Protection

Generous annual leave

Annual bonus scheme

Flexible working

Wellbeing discounts

Job summary

The Ardonagh Group is seeking a highly organised Receptionist to be the face of our London headquarters at Berkeley Square. You will deliver a first-class front-of-house experience, support the Office Manager, and help run the office efficiently.

Responsibilities include greeting visitors, managing calls and post, booking meetings, assisting executives, and coordinating events. Proactive, detail‑oriented team players thrive here.

Qualifications

• Previous reception, administration, or office support experience.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to manage multiple priorities.
• A proactive approach and the confidence to anticipate needs before they arise.
• Strong attention to detail and a commitment to delivering high standards.
• Proficiency with Microsoft Office and general office systems.

Responsibilities

• Providing a warm and professional welcome to all visitors and guests.
• Managing incoming calls, post, deliveries, and general enquiries.
• Coordinating meeting room bookings and preparing rooms for meetings.
• Supporting visiting executives and ensuring they have everything they need during their time in the office.
• Providing administrative support, including document preparation, diary coordination, data entry, and meeting administration.
• Assisting with the planning and delivery of internal and external events.
• Liaising with suppliers, contractors, caterers, and service providers.
• Managing office supplies and supporting the upkeep of office facilities.
• Supporting onboarding administration for new starters when required.

Skills

Reception experience

Communication skills

Organisation

Proactive approach

Attention to detail

Microsoft Office

Tools

Office software

Job description

The Ardonagh Group is seeking a highly organised Receptionist to be the face of our London headquarters at Berkeley Square. You will deliver a first-class front-of-house experience, support the Office Manager, and help run the office efficiently.

Responsibilities include greeting visitors, managing calls and post, booking meetings, assisting executives, and coordinating events. Proactive, detail‑oriented team players thrive here.