Facilities & Front Desk Coordinator

Balfour Beatty plc; Aberdeen City; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Smart working up to 40% remote

25 days annual leave

Pension

Job summary

Balfour Beatty plc in Westhill (Aberdeen area) is seeking a Facilities Assistant to support the Facilities Manager at Maxim. You will handle front-of-house duties, reception, mail, room bookings and general admin, ensuring smooth daily operations.

Ideally you are IT literate with strong customer service and communication skills, capable of coordinating with staff, visitors and contractors, and maintaining office systems and safety checks as part of the facilities team.

Qualifications

• IT literate with good knowledge of Microsoft Office suite.
• Exceptional customer service and organisational skills.
• Confidence in dealing with people at all levels.
• Experience in Front of House services at a corporate level.
• Excellent verbal and written communication skills.

Responsibilities

• Greet visitors and manage front-of-house/reception services.
• Answer UK-wide switchboard and manage shared mailbox queries.
• Coordinate meetings, room bookings and hospitality.
• Manage car parking records and access passes.
• Provide admin support and liaise with facilities team.
• Perform weekly/monthly office checks including fire safety.

Skills

IT literate

Customer service

Front of House experience

Communication skills

Organisational skills

Job description

Balfour Beatty plc in Westhill (Aberdeen area) is seeking a Facilities Assistant to support the Facilities Manager at Maxim. You will handle front-of-house duties, reception, mail, room bookings and general admin, ensuring smooth daily operations.

Ideally you are IT literate with strong customer service and communication skills, capable of coordinating with staff, visitors and contractors, and maintaining office systems and safety checks as part of the facilities team.