Front Desk & Admin Coordinator | Welcoming & Organized

Keystone Group; Cookstown; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

32 days annual leave increasing with 1

Pension

Life Assurance

Healthcare Cashback Plan

Cycle to Work Scheme

Employee Discount Scheme

Employee Recognition awards

Employee Assistance Programme

Job summary

Keystone Lintels, part of the Keystone Group, invites applications for a friendly Receptionist to be the first point of contact for visitors and callers. The role supports day-to-day office organisation, meeting room coordination and cross-departmental administrative tasks in a fast-paced environment.

Ideal candidates will have strong communication and organisational skills, with experience in reception or administration.

Qualifications

• Previous receptionist or administration experience desirable.
• Excellent communication, customer service and interpersonal skills required.
• Strong organisational skills with attention to detail.
• Ability to multitask, prioritise workloads and remain calm under pressure.
• Good working knowledge of Excel and Microsoft Office applications.
• Proactive problem-solving approach and initiative.
• Ability to work independently and as part of a team.

Responsibilities

• Answering and directing incoming calls, taking messages and relaying information.
• Greeting visitors and managing the reception area to be welcoming and tidy.
• Handling post, mail, and housekeeping stock; organise meeting room bookings.
• Arrange staff travel and assist with documentation including certificates.
• Support accounts with purchase orders and card payments.
• Provide general administrative support to directors and other departments.
• Ensure company standards and procedures are followed.

Skills

Excellent communication

Customer service

Interpersonal skills

Strong organisational skills

Multitasking

Proactive problem solving

Teamwork / independent working

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Job description

Keystone Lintels, part of the Keystone Group, invites applications for a friendly Receptionist to be the first point of contact for visitors and callers. The role supports day-to-day office organisation, meeting room coordination and cross-departmental administrative tasks in a fast-paced environment.

Ideal candidates will have strong communication and organisational skills, with experience in reception or administration.