Fleet Workshop Administrator / Transport Administrator

FTX Logistics Ltd; Bulford; On-site; GBP 28,000 - 38,000; Full time

Job summary

FTX Logistics Ltd in the Hampshire/Wiltshire area is seeking a Fleet Workshop Administrator to join our busy transport operation. You will manage maintenance records and fleet documentation, schedule inspections, MOTs and servicing, and ensure compliance using Tranman.

The role suits someone with truck or fleet experience and strong admin skills who can work independently in a fast-paced environment. We offer a full-time, permanent position with a competitive salary dependent on experience and a

Qualifications

• Experience in a truck, HGV, transport or fleet environment.
• Experience using Tranman fleet management software or similar.
• Strong administration and organisational skills.
• Good working knowledge of Microsoft Office, particularly Outlook & Excel.
• Excellent attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage vehicle maintenance records and fleet documentation using Tranman.
• Schedule and monitor vehicle maintenance, inspections, MOTs, and servicing.
• Ensure compliance with DVSA and operator licence requirements.
• Track vehicle defects and repair progress.
• Liaise with workshops, third party repairers and suppliers.
• Maintain accurate fleet cost and maintenance records.
• Produce fleet reports and management information.
• Support vehicle procurement, disposal, and asset management activities.
• Monitor roadworthiness and compliance deadlines.

Job description

Fleet Workshop Administrator / Transport Administrator

Location: Hampshire / Wiltshire Area / A303 Corridor

Salary: Competitive, dependent on experience

Job Type: Full-Time, Permanent

About the Role

We are seeking an experienced Fleet Administrator / Transport Administrator to join our busy STGO 3 Logistics operation. The successful candidate will play a key role in supporting the management of our bespoke commercial vehicle fleet, ensuring compliance, maintenance scheduling, and accurate record keeping.

This is an excellent opportunity for an individual with a background in the trucking, logistics, or transport industry and experience using Tranman fleet management software.

Key Responsibilities

• Manage vehicle maintenance records and fleet documentation using Tranman.
• Schedule and monitor vehicle maintenance, inspections, MOTs, and servicing.
• Ensure compliance with DVSA and operator licence requirements.
• Track vehicle defects and repair progress.
• Liaise with, workshops, third party repairers’ & suppliers
• Maintain accurate fleet cost and maintenance records.
• Produce fleet reports and management information.
• Support vehicle procurement, disposal, and asset management activities.
• Monitor roadworthiness and compliance deadlines.

Candidate Requirements

Essential

• Previous experience within a truck, HGV, transport, or fleet environment.
• Experience using Tranman fleet management software or similar software system.
• Strong administration and organisational skills.
• Good working knowledge of Microsoft Office, particularly Outlook & Excel.
• Excellent attention to detail.
• Ability to work independently and manage multiple priorities.

Desirable

• Knowledge of transport compliance and vehicle maintenance regulations.
• Experience working with commercial vehicle workshops.
• Understanding of Operator Licence requirements.
• CPC qualification or transport industry qualifications.

What We Offer

• Competitive salary.
• Company pension scheme.
• Bi-annual performance pays.
• Holiday entitlement.
• Company sick pay.
• Training and development opportunities.
• Friendly and supportive working environment.