FLEET SUPPORT OFFICER

Cyngor Caerdydd/Cardiff Council; Cardiff; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Cardiff Council is seeking an experienced administrator to support the Fleet Admin Department with invoicing, recharges, and financial queries. You will audit data in the FMIT system and ensure accurate transport records, while assisting with daily admin tasks and the hire desk.

The role requires flexibility, a proactive attitude, and an interest in accounting/finance. You will work to support the council's fleet operations and contribute to efficient financial processes.

Qualifications

• Proven administrative experience with ability to manage multiple tasks.
• Strong attention to detail and accuracy in data handling.
• Good communication skills and ability to work with various departments.

Responsibilities

• Provide administrative support to the Fleet Admin Department, including invoicing and recharges.
• Audit FMIT data and ensure accuracy of transport management records.
• Process invoices, manage data in SAP, raise orders, and handle Parking Charge Notices.
• Assist Fleet Support Supervisor with day-to-day admin duties and insurance claims.

Skills

Administrative experience

Attention to detail

Communication skills

Education

Experience in Accounting/Finance

Tools

SAP

Job description

CTS is responsible for a fleet of over 900 vehicles and around 600 pieces of small plant equipment. Approximately 100 of these vehicles are Operator licenced vehicles, mainly RCV's and support the cities cleaning operations. To support all these assets the council has a large main workshop in Grangetown and 2 smaller satellite workshops at operating centres.

Our Fleet Admin Department, (FAD) helps to support all the vital functions of the Council where vehicles are needed. FAD does this by ensuring maintenance records, fuel, and taxation, internal or external charges all happen smoothly and in compliance with regulations. The work can be varied and good communications are needed to ensure the busy operation stays on track.

About the job

We are keen to recruit a person with relevant experience who is able to deal with a varied and demanding workload.

The duties will include providing administrative support to the Fleet Admin Department: Including assisting the Business Manager with recharges, journals, invoicing departments, dealing with Financial queries and auditing out FMIT System to ensure accuracy of data.

including day to day admin duties and assistance to the Fleet Support Supervisor including: Processing of invoices, ensuring data held in the Transport Management Software System is accurate and up to date, filing and management of Parking Charge Notices, CTS Reception, administration of the hire desk, raising orders via SAP and Insurance Claims.

What We Are Looking For From You

The successful applicant will need to have the relevant experience and be flexible in the way they work as the day to day needs of the service are varied.

Training will be given and an ability to continually self-develop would be highly desirable. An interest in Accounting/Finance would be welcomed.

We expect the individual appointed to take personal responsibility for delivering excellence, to work with others to achieve the best possible outcomes, to embrace change and new opportunities, to make the most of the resources available and to think and act in the best interests of the Council.

Additional information

If you require further information, please contact Cath Bevan, Business Management Officer, on 07759923062 or email [e-mail]

This vacancy is suitable for post share.

We understand you might use AI and other resources for your application; however, please ensure all information you provide is factually accurate, truthful, original and does not include ideas or work that is not your own.

We welcome applications in both English and Welsh. Applications received in Welsh will not be treated less favourably than English applications.

Please note the Council does not accept CV's. When completing the supporting information section of your application, please ensure you refer to the below located on our website :

Important information you need read in order to complete your application: -

Job Category Admin / Clerical

Department Finance

Working Pattern/Contract Type Full Time Permanent