Fleet Operations & Compliance Coordinator

Smiths News; Swindon; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Health Cash Plan

Pension 5% match

25 days holiday + buy scheme

24/7 E-Learning modules

Sharesave Scheme

Cycle to Work Scheme

Colleague Assistance Programme

Colleague Referral Scheme

Job summary

Smiths News is seeking a Fleet Coordinator to join the Central Services team in Swindon. The role provides essential administrative and operational support to ensure the national fleet is managed efficiently, safely and cost-effectively.

You will coordinate fleet records, supplier bookings, and compliance checks while supporting fuel cards, driver licences and incident handling. The role interacts with depots and internal teams to keep operations running smoothly.

Qualifications

• Experience in fleet administration or transport coordination is advantageous.
• Strong organisational skills with multiple tasks and deadlines.
• Excellent attention to detail when maintaining records and processing information.
• Proficient in Microsoft Excel and administrative systems.
• Good communication with colleagues, suppliers and stakeholders.

Responsibilities

• Coordinate day-to-day administration of the vehicle fleet with up-to-date records.
• Manage vehicle hire bookings, extensions, off-hires and supplier coordination.
• Support management of fuel cards, bulk fuel orders and related queries.
• Coordinate driver licence checks and fleet compliance records.
• Monitor vehicle checks and maintenance records; escalate issues as needed.
• Process fleet purchase orders, invoices and supplier payments accurately.
• Assist with road traffic offences, vehicle damage and insurance claims.
• Liaise with depots, suppliers and internal teams to resolve fleet queries.
• Coordinate statutory inspections of MHE and maintain compliance records.
• Maintain fleet reports, trackers and performance data for cost control.
• Identify opportunities to improve fleet administration processes.

Skills

Fleet administration

Organisational skills

Excel

Communication

Attention to detail

Tools

Excel

MS Office

Job description

Smiths News is seeking a Fleet Coordinator to join the Central Services team in Swindon. The role provides essential administrative and operational support to ensure the national fleet is managed efficiently, safely and cost-effectively.

You will coordinate fleet records, supplier bookings, and compliance checks while supporting fuel cards, driver licences and incident handling. The role interacts with depots and internal teams to keep operations running smoothly.