Fleet Coordinator

Confidential; Scotland; Hybrid; GBP 23,000 - 26,000; Full time

Job summary

Confidential in the United Kingdom (Scotland) is seeking a Fleet Coordinator to support a large fleet of around 300 vehicles. The role combines fleet administration, compliance monitoring, data management and stakeholder engagement to keep vehicles and drivers compliant and operating efficiently.

You will verify driver documentation and insurance, manage fleet records, and liaise with suppliers and DVLA. Hybrid working is available after initial training, with an initial office-based setup.

Qualifications

• Experienced in administration within a busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident managing data, systems and databases.
• Able to build positive relationships with internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication and problem-solving skills.
• Previous fleet management, compliance, vehicle administration or insurance experience would be advantageous.
• Comfortable working independently and managing a varied workload.

Responsibilities

• Coordinate the purchase, leasing and delivery of fleet vehicles.
• Manage fleet records, driver information and vehicle databases.
• Ensure fleet compliance, including MOTs, road tax, licence checks and telematics monitoring.
• Verify driver documentation and insurance requirements, including business use insurance where applicable.
• Act as the first point of contact for fleet-related enquiries and issues.
• Produce reports and analyse fleet data to identify trends, efficiencies and areas for improvement.
• Support the implementation and administration of fleet management systems.
• Coordinate fleet meetings, training and driver assessments.
• Develop guidance, communications and training materials for staff.
• Liaise with suppliers, lease companies and external agencies including the DVLA.
• Provide general administrative support to the wider Business Services team.

Skills

Administration

Organisational skills

Data management

Stakeholder engagement

Microsoft Office

Excel

Word

Outlook

Communication

Fleet management (advantageous)

Tools

Excel

Word

Outlook

Microsoft Office

Job description

Fleet Coordinator

Salary: 16.71 - 18.85 per hour
Hours: 4 days per week
Location: Office-based initially, with hybrid working available upon completion of training

We are recruiting for a Fleet Coordinator to support the management of a busy fleet of approximately 300 vehicles across a large organisation. This varied role combines fleet administration, compliance monitoring, data management and stakeholder engagement, ensuring vehicles, drivers and systems remain compliant and operating efficiently. You'll also be responsible for managing staff driver documentation, including insurance verification and ensuring employees using vehicles for business purposes hold appropriate cover.

Key Responsibilities

• Coordinate the purchase, leasing and delivery of fleet vehicles.


• Manage fleet records, driver information and vehicle databases.


• Ensure fleet compliance, including MOTs, road tax, licence checks and telematics monitoring.


• Verify driver documentation and insurance requirements, including business use insurance where applicable.


• Act as the first point of contact for fleet-related enquiries and issues.


• Produce reports and analyse fleet data to identify trends, efficiencies and areas for improvement.


• Support the implementation and administration of fleet management systems.


• Coordinate fleet meetings, training and driver assessments.


• Develop guidance, communications and training materials for staff.


• Liaise with suppliers, lease companies and external agencies including the DVLA.


• Provide general administrative support to the wider Business Services team.

About You

• Experienced in administration within a busy office environment.


• Strong organisational skills with excellent attention to detail.


• Confident managing data, systems and databases.


• Able to build positive relationships with internal and external stakeholders.


• Proficient in Microsoft Office, particularly Excel, Word and Outlook.


• Strong communication and problem-solving skills.


• Previous fleet management, compliance, vehicle administration or insurance experience would be advantageous.


• Comfortable working independently and managing a varied workload.

This is an excellent opportunity to join a supportive team in a varied role where you can play a key part in maintaining a safe, compliant and efficient fleet operation.

We welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.