Fleet & Hire Administrator - 6 Month FTC

Bilfinger UK; Warrington; On-site; GBP 22,000 - 28,000; Full time

Job summary

Bilfinger UK is seeking a Fleet & Hire Administrator to manage vehicle fleet administration, records and support fleet operations at our Warrington site. You will handle MOT dates, licences, fuel cards, telematics, and driver compliance, ensuring accurate documentation and smooth logistics.

Strong organisation and communication are essential to coordinate with drivers, supervisors and vendors. Join Bilfinger UK to contribute to efficient fleet management in a supportive, safety-focused

Qualifications

• Strong attention to detail and organised record keeping.
• Excellent phone etiquette and communication with team and external vendors.
• Proficiency in Microsoft Excel, Outlook and Teams.
• Prior office experience in administrative/clerical duties.
• Confidence dealing with drivers, supervisors, management and external vendors.
• Ability to manage multiple tasks simultaneously.
• Support fleet manager in projects and ad hoc data requirements.

Responsibilities

• Issuing MOT due dates, expiring licences, safety recalls, road tax.
• Processing speeding notices, fines, supplier admin fees and recharges.
• Monitoring telematics data in line with Fleet Manager requirements.
• Administer driver licence checks and compliance actions.
• Manage fuel cards and live portal administration.

Skills

Attention to detail

Phone etiquette

Communication skills

Multitasking

Organisation

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over €5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Shape the future with Bilfinger UK: With a strong commitment to sustainability, Bilfinger UK stands out as a premier provider of engineering and maintenance services. For over 50 years, Bilfinger UK has consistently pushed the boundaries of innovation, delivering advanced solutions that support industries, infrastructure, and communities across the United Kingdom.

As a key member of the globally respected Bilfinger Group, Bilfinger UK has built a reputation as a versatile leader, offering both onshore and offshore services. From energy and utilities to pharmaceuticals and petrochemicals, the company’s broad expertise across various sectors makes it a trusted partner in the industry, as well as a work environment where you can develop your potential.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

Our Fleet & Hire Administrator will play a vital role in managing and coordinating our vehicle fleet. This is a vital role that requires a detailed and organised approach to ensure a smooth and efficient fleet management. You will handle administrative tasks, maintain accurate records, and support the overall logistics of our vehicle operations, contributing to the seamless functioning of our organization. If you’re passionate about organisation, excel at multitasking, and have a knack for administrative excellence, this role offers an exciting opportunity to make a meaningful impact.

Main Responsibilities

• Issuing MOT due dates/expiring driving licences/safety recalls/road tax
• Processing speeding notifications, parking and bus lane fines, supplier admin fees, driver recharges and infringements
• Monitoring and assist with telematics data, in line with Fleet Managers requirements
• Administer driver licence checks consent records and outstanding compliance actions
• Fuel card transactions, administration of fuel cards on live portal
• Maintaining legal compliance support to site supervisors and drivers
• Maintaining all correspondence and emails
• Assisting with vehicle insurance additions and removals
• Support and investigate of transition queries, exceptions and approvals
• Support fleet stakeholders with day to day issues
• Provide general support to the Fleet Manager
• Any additional tasks required from time to time to meet the needs of the business
• Clear written and verbal communication skills
• Assist with continuous improvement strategies

Experience

• Strong attention to detail and a disciplined approach to record keeping is essential
• Excellent phone etiquette and communication skills for professional interactions with team members and external vendors.
• Strong computer skills including proficiency in Microsoft Excel, Outlook and Teams
• Prior office experience with a focus on administrative or clerical duties.
• Confidence dealing with drivers, supervisors, management and external vendors
• Demonstrated organisational skills with the ability to manage multiple tasks simultaneously.
• Ability to manage competing priorities and complete time-critical updates accurately
• Support fleet manager in projects and ad hoc data requirements

For additional information please contact Anahita Razeghian by email [e-mail].

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.