Fleet, Health and Safety Coordinator

Medstrom; Hemington; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

33 days annual leave

Discounts & cashback

Salary Sacrifice: Cycle to Work

Training & mentorship

Birthday treat

Employee Ownership Trust benefits

Job summary

Medstrom is seeking a proactive Fleet, Health and Safety Coordinator to support site-wide health, safety and fleet activities from our Castle Donington head office. You will maintain documentation, coordinate fleet tasks and contribute to risk assessments, training materials and LMS content.

The role reports to the Health & Safety Manager and offers training, development opportunities and a supportive, employee-owned environment. A full driving licence is required as travel may be necessary.

Qualifications

• Experience in Health & Safety, Fleet Administration or a similar coordination role.
• IOSH qualification or equivalent experience preferred.
• Strong organisational and administrative skills with attention to detail.
• Experience creating documents, presentations, training materials and reports.

Responsibilities

• Create and distribute HSE/Fleet communications.
• Maintain controlled documents, handbooks, policies and procedures.
• Support HSE/Fleet meetings, audits and minute-taking.
• Develop risk assessments and safe operating procedures.
• Create and maintain LMS training courses and bite-size learning content.
• Coordinate accident and near-miss investigation administration.
• Manage fleet admin activities: vehicle compliance, servicing, MOTs, maintenance, inspections.
• Support fleet technology platforms and driver administration.

Skills

Health & Safety

Fleet Administration

Stakeholder management

MS Office

Education

IOSH qualification

Tools

Excel

Word

Visio

PowerPoint

Job description

Are you an organised and proactive coordinator with experience in fleet administration, health and safety, or compliance? Do you enjoy managing multiple priorities and ensuring high standards are maintained across an organisation? If so, we'd love to hear from you.

You’ll fit in well with us at Medstrom, where we have disrupted the market by providing proven and well-evidenced products and services to our busy customers, helping to make a real difference to both their workload and, crucially, their patients’ outcomes.

Since our establishment in 2010, Medstrom has grown significantly by remaining focused on improving patient outcomes and delivering exceptional service to our customers. In 2022, Medstrom became an Employee Ownership Trust (EOT), unlike any other company in the industry. This allows each employee to have a vested interest in the company, where we can all contribute to and share in the company’s success.

We are looking for an enthusiastic and organised Fleet, Health and Safety Coordinator to join us at our Head Office in Castle Donington, Derbyshire.

The Benefits

• Starting salary of £30,000 - £32,000, depending on experience
• Contributory pension scheme
• 33 days’ annual leave entitlement
• Discounts and cashback on shopping, supermarkets, and holidays as part of our rewards scheme
• Salary Sacrifice Schemes, including Cycle to Work
• Great training, support and mentorship
• Receive a treat on your birthday
• Be a part of an Employee Ownership Trust (EOT) and the associated benefits of having a stake in the company

The Role

We are looking for a proactive and organised Fleet, Health and Safety Coordinator to support the delivery of Health, Safety and Fleet activities across the business. This varied role will be responsible for maintaining documentation and communications, supporting and coordinating a range of fleet management activities. The successful candidate will report directly to the Health & Safety Manager.

Key Responsibilities:

• Create and distribute a variety of HSE/Fleet communications.
• Review, update and maintain controlled documents, handbooks, policies and procedures.
• Support HSE/Fleet meetings, audits and action tracking, including preparing presentations and minutes.
• Support the development and maintenance of risk assessments, safe operating procedures and training materials.
• Create, update and allocate LMS training courses, toolbox talks and bite-size learning content on Fleet, Health & Safety related topics.
• Coordinate accident and near-miss investigation administration.
• Coordinate fleet administration activities, including vehicle compliance, servicing, MOTs, maintenance scheduling, inspections and breakdown support.
• Support fleet technology platforms, reporting and driver administration.

Hours of work: 37.5 per week, Monday - Friday (approx. 8am - 4pm, can be flexible), based at Castle Donington. Once trained, you will work one day a week at home

About You:

• Experience in Health & Safety, Fleet Administration or a similar coordination role.
• Ideally, you will hold an IOSH qualification or have previous experience within a Health & Safety, Fleet Administration or Compliance role.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience creating documents, presentations, training materials and reports.
• Confident using Microsoft Office applications, particularly Excel and Word, experience using Visio and PowerPoint would be advantageous.
• Ability to manage multiple priorities and work independently.
• Excellent communication and stakeholder management skills.
• Full driving licence required - as some travel may be required.

This is an exciting opportunity to develop your career within a growing employee-owned organisation where you will play a key role in supporting both fleet compliance and health & safety initiatives that make a genuine difference across the business.

In addition to the salary and related benefits, you will join a company that has grown extensively within the last 5 years and, through our unique ownership model, is continuing to grow, whilst offering great career opportunities for those who are keen to progress.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.