Fleet Compliance Coordinator

fibrus; Ballynakilly; On-site; GBP 32,000 - 45,000; Full time

Job summary

Fibrus is seeking a Fleet Compliance Co-ordinator to manage servicing, MOTs and maintenance across the group. You will own the plant and equipment register and ensure LOLER compliance while coordinating suppliers and reporting on fleet status.

Ideal candidates will have 2+ years in fleet administration or similar compliance roles, with strong organisation, communication skills and a valid UK driving licence.

Qualifications

• At least 2 years' experience in fleet administration, transport co-ordination or a similar compliance role.
• Experience with vehicle servicing, MOT and maintenance for cars and light commercial vehicles.
• Understanding of LOLER inspection requirements.
• Strong organisation and attention to detail with scheduling across a large asset base.
• Full UK manual driving licence.

Responsibilities

• Maintain the service planner and book services, MOTs and repairs to manufacturer schedules and contracts.
• Track defects reported by drivers and ensure timely repairs.
• Keep accurate service, MOT and repair records on the fleet management system.
• Own the plant and equipment register including lifting equipment.
• Schedule LOLER examinations and servicing to avoid overdue items.
• Record asset details and certification.

Skills

Fleet administration

Transport coordination

Compliance awareness

Supplier management

Driver liaison

Excel

Asset tracking systems

Communication

Tools

Fleet management software

Asset tracking systems

Excel

Job description

The Fleet Compliance Co-ordinator keeps Fibrus Group's vehicles, plant and equipment safe, legal and on the road. The role owns servicing, MOT and maintenance scheduling, and plant and equipment compliance, across all divisions (Fibrus, Viberoptix, and Hyperfast).

Key responsibilities

Servicing and maintenance

• Maintain the service planner and book services, MOTs and repairs in line with manufacturer schedules and leasing and maintenance contracts, by time or mileage, whichever comes first
• Obtain approvals from maintenance providers and keep vehicles within warranty conditions
• Track vehicle defects reported by drivers and through walkaround checks, and make sure they are repaired promptly
• Keep accurate service, MOT and repair records on the fleet management system

Plant and equipment compliance

• Own the plant and equipment register, including lifting equipment and MEWPs
• Schedule and track LOLER thorough examinations, inspections and servicing, so that no equipment goes past its due date
• Make sure equipment that fails inspection, or is out of date, is taken out of use until it is made safe
• Record asset details including serial numbers, locations, assigned users, service requirements, inspection dates and certification

Supplier management

• Act as the day to day contact for maintenance, inspection and repair suppliers
• Check quotes, job sheets and invoices for accuracy before approval
• Escalate service failures and supplier issues to the Group Head of Fleet Support vehicle off hires and returns, including pre return inspections to avoid damage and excess mileage charges
• Support the integration of fleet, including gathering vehicle and equipment records and setting up servicing and inspection schedules

Drivers and reporting

• Be the first point of contact for drivers on servicing, defects and vehicle availability
• Produce regular compliance reports on services due, overdue items, inspections and defects
• Support the Group Head of Fleet with audits, investigations and policy updates, including the Driver Handbook

Essential skills and experience

• At least 2 years' experience in fleet administration, transport co-ordination or a similar compliance role
• Working knowledge of vehicle servicing, MOT and maintenance requirements for cars and light commercial vehicles
• Understanding of plant and equipment compliance, including LOLER inspection requirements
• Strong organisation and attention to detail, with experience managing schedules and deadlines across a large asset base
• A team player who works well with colleagues and support functions
• Confident managing suppliers and holding them to agreed service levels
• Excellent IT skills, including Excel and fleet management or asset tracking systems
• Good understanding of planned preventative maintenance
• Clear, professional communication with drivers, managers and suppliers
• Full UK manual driving licence

Desirable skills and qualifications

• Experience in telecoms, utilities or construction fleets
• Experience of fleet operations
• Experience using telematics systems or supporting fleet integration and change projects

WHO ARE FIBRUS?

Fibrus are an exciting new telecommunications provider, founded and launched by Conal Henry (Chair) and Dominic Kearns (CEO) by securing backing from Infracapital with the single focus of being a "Full-Fibre" broadband company. You would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain! Our mission is to bring full fibre to homes and businesses across the country, bringing next generation broadband services to those who need it most.

At Fibrus we recognise the positive value of diversity, promote equality and challenge unfair discrimination. We aim at all times to recruit the person who is most suited to the job and welcome people of all backgrounds. We particularly encourage applications from women, disabled and Black, Asian and Minority Ethnic (BAME) candidates, as these groups are currently underrepresented in our business. We're happy to discuss flexible working however there is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.

Fibrus operates as Fibrus Networks Ltd and Fibrus Networks GB Ltd and will retain your information, for the purposes of recruitment, for a period of up to 12 months. We may also share your information #Fibrus