Fleet Administrator / Receptionist

Khr - Recruitment Specialists; East Malling; On-site; GBP 24,000 - 32,000; Full time

Job summary

Khr - Recruitment Specialists in Tonbridge is seeking a proactive Fleet Administrator / Receptionist to join our head office team. The role combines fleet management for ~86 vehicles with light reception and telephone support, giving you variety and clear ownership of day-to-day operations.

You will maintain fleet records, liaise with suppliers, and handle servicing coordination while providing a welcoming first point of contact for visitors and callers.

Qualifications

• Organised and proactive candidate with strong administrative discipline.
• Experience coordinating records, documentation and suppliers is preferable.
• Excellent written and verbal communication, professional manner.

Responsibilities

• Oversee day-to-day administration of a fleet of ~86 vehicles, ensuring records are up-to-date.
• Coordinate servicing, MOTs, repairs and vehicle compliance with suppliers.
• Provide light reception and telephone support at head office.

Skills

Organisational skills

Administrative skills

Communication skills

Independent worker

Fleet administration experience

Job description

Fleet Administrator / Receptionist
Location: Tonbridge, Kent
Salary: Exploring the market due to being a dual role
Working Hours: Monday to Friday, 8:00 am-5:00 pm

We are looking for an organised and proactive Fleet Administrator / Receptionist to join a team in Tonbridge. This is a dual-role position, with the primary focus on fleet management, taking responsibility for a fleet of approximately 86 vans and cars, alongside providing light reception and telephone support at head office.

Key Responsibilities

• Fleet Management – Main Responsibility
• Oversee and coordinate the day-to-day administration of a fleet of 86 vans and cars.
• Maintain accurate fleet records and vehicle documentation.
• Liaise with suppliers regarding vehicle-related matters.
• Coordinate vehicle servicing, maintenance, MOTs and repairs.
• Monitor vehicle compliance and ensure records are kept up to date.
• Support vehicle allocation and general fleet-related administration.

Reception & Office Support

• Greet occasional visitors, primarily suppliers. Visitor numbers are very low, with no more than one visitor per day and a maximum of three per week.
• Answer incoming calls to the head office telephone number; call volumes are very low.
• Provide a professional and welcoming first point of contact for visitors and callers.
• Assist with general administrative duties as required.

The Ideal Candidate

• Has strong organisational and administrative skills.
• Is confident managing records and coordinating multiple tasks.
• Has excellent communication skills and a professional manner.
• Can work independently and take ownership of fleet-related responsibilities.
• Has previous experience in fleet administration or vehicle management, ideally.

What’s on Offer?

• Salary of £Neg due to being a dual role.
• Monday to Friday working hours, 8:00 am-5:00 pm.
• Office-based position in Tonbridge.

A varied role with fleet management as the primary focus and minimal reception duties.

If you are organised, reliable and enjoy taking responsibility for fleet operations, we would love to hear from you!