Fleet Administrator / Receptionist

KHR - Recruitment Specialists; Tonbridge; On-site; GBP 19,000 - 27,000; Full time

Job summary

KHR - Recruitment Specialists is seeking a Fleet Administrator / Receptionist for a Tonbridge-based role. The position focuses on fleet management, including overseeing a fleet of 86 vehicles and handling related admin tasks, with minimal reception duties.

The role requires strong organisational and communication skills, and the ability to work independently. Office-based, Monday to Friday, 8:00 am–5:00 pm in Tonbridge.

Qualifications

• Has strong organisational and administrative skills.
• Confident managing records and coordinating multiple tasks.
• Excellent communication skills and a professional manner.
• Can work independently and take ownership of fleet-related responsibilities.
• Has previous experience in fleet administration or vehicle management, ideally.

Responsibilities

• Fleet Management - Main Responsibility.
• Oversee and coordinate the day-to-day administration of a fleet of 86 vans and cars.
• Maintain accurate fleet records and vehicle documentation.
• Liaise with suppliers regarding vehicle-related matters.
• Coordinate vehicle servicing, maintenance, MOTs and repairs.
• Monitor vehicle compliance and ensure records are kept up to date.
• Support vehicle allocation and general fleet-related administration.
• Greet occasional visitors, primarily suppliers.
• Visitor numbers are very low, with no more than one visitor per day and a maximum of three per week.
• Answer incoming calls to the head office telephone number; call volumes are very low.
• Provide a professional and welcoming first point of contact for visitors and callers.
• Assist with general administrative duties as required.

Skills

Fleet management

Record keeping

Supplier liaison

Vehicle maintenance coordination

Receptionist duties

Communication

Job description

Fleet Administrator / Receptionist

Location: Tonbridge, Kent

Salary: Exploring the market due to being a dual role

Working Hours: Monday to Friday, 8:00 am-5:00 pm

We are looking for an organised and proactive Fleet Administrator / Receptionist to join a team in Tonbridge.

Key Responsibilities

• Fleet Management - Main Responsibility


• Oversee and coordinate the day-to-day administration of a fleet of 86 vans and cars.


• Maintain accurate fleet records and vehicle documentation.


• Liaise with suppliers regarding vehicle-related matters.


• Coordinate vehicle servicing, maintenance, MOTs and repairs.


• Monitor vehicle compliance and ensure records are kept up to date.


• Support vehicle allocation and general fleet-related administration.

Reception & Office Support

• Greet occasional visitors, primarily suppliers.


• Visitor numbers are very low, with no more than one visitor per day and a maximum of three per week.


• Answer incoming calls to the head office telephone number; call volumes are very low.


• Provide a professional and welcoming first point of contact for visitors and callers.


• Assist with general administrative duties as required.

The Ideal Candidate

• Has strong organisational and administrative skills.


• Is confident managing records and coordinating multiple tasks.


• Has excellent communication skills and a professional manner.


• Can work independently and take ownership of fleet-related responsibilities.


• Has previous experience in fleet administration or vehicle management, ideally.

What's on Offer?

• Salary of £Neg due to being a dual role.


• Monday to Friday working hours, 8:00 am-5:00 pm.


• Office-based position in Tonbridge.

A varied role with fleet management as the primary focus and minimal reception duties.