Fleet Administrator

Allscreens Nationwide Ltd; Oldbury; On-site; GBP 19,000 - 23,000; Full time

Job summary

Allscreens Nationwide Ltd. is seeking a Fleet Vehicle Administrator to support a busy facilities management team in Oldbury.

The role covers fleet, facilities and customer-facing duties with early starts, ensuring the office and warehouse are ready by 7:00am. You will process invoices, manage vehicle bookings, MOTs, servicing and handovers, while supporting budget reporting and coordinating with contractors and drivers.

Qualifications

• Strong administration skills with good literacy and numeracy.
• Proficient in Excel and internal IT systems.
• Excellent communication via email, phone and in person.
• Full UK driving licence is essential.

Responsibilities

• Open office and warehouse facilities each weekday morning by 7:00am.
• Provide admin and budget support to fleet management: invoices, bookings, MOTs, servicing and handovers.
• Support Fleet Coordinator with day-to-day fleet administration and parking coordination.
• Coordinate meeting room bookings, liaise with contractors and suppliers, process orders and invoices.
• Assist with budget reporting and transporting vehicles to garages as needed.

Skills

Excel

Communication skills

Attention to detail

Full UK driving licence

Tools

Internal IT systems

Job description

We are currently recruiting for a Fleet Vehicle Administrator to support a busy Facilities Management team based in Oldbury. This is a varied temporary role ideal for someone with strong administration skills, excellent attention to detail and the confidence to support fleet, facilities and customer-facing duties.

Your new role

In this position, you will be responsible for opening the office and warehouse facilities each weekday morning, ensuring the building is checked and ready for occupants by 7:00am. You will also provide key administrative and budgetary support to the fleet management service, assisting with invoice processing, vehicle bookings, MOTs, servicing, repairs, vehicle handovers and general driver enquiries.

Key responsibilities will include supporting the Fleet Coordinator with day-to-day fleet administration, managing visitor and staff parking requests, coordinating meeting room bookings, liaising with contractors and suppliers, processing orders and invoices, supporting budget reporting, and assisting with transporting vehicles to and from garages when required.

Working hours will be 6:45am - 2:45pm Monday to Friday.

What you'll need to succeed

The successful candidate will have good literacy and numeracy skills, be confident using Excel and internal IT systems, and have strong communication skills across email, telephone and face-to-face interactions. A valid UK driving licence is essential, and previous experience within fleet management, facilities, budget administration or a similar support role would be highly beneficial.

We are looking for someone who is organised, customer-focused and able to prioritise requests from multiple sources. You will need to work well both independently and as part of a team, remain calm under pressure and be comfortable dealing with staff, visitors, suppliers and drivers in a professional manner.

If you are an experienced administrator with a proactive approach and a full UK driving licence, we would be keen to hear from you.

What you'll get in return

In return, you'll receive a competitive pay rate of £15 per hour, inclusive of holiday pay, along with the opportunity to gain valuable experience within a busy and supportive fleet and facilities environment. This varied role offers exposure to fleet administration, budgeting, facilities coordination and customer service, providing an excellent opportunity to develop your skills and broaden your experience. You'll be joining a friendly team where your contribution will make a real difference, with free on-site parking and an immediate start available subject to onboarding requirements.