Fleet Administrator

Paragon Resource Solutions Ltd; Dereham; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Immediate start available

Potential to extend contract

Friendly team environment

Job summary

Paragon Resource Solutions Ltd in Dereham, Norfolk, seeks an organised Fleet Administrator for a full-time, fixed-term role (initially 3 months) with potential extension. You will manage a fleet of 50+ vehicles, ensure regulatory compliance, coordinate maintenance, and liaise with drivers and suppliers.

Immediate start available. The ideal candidate has fleet/vehicle administration experience, strong IT skills (Word/Excel), and excellent attention to detail.

Qualifications

• Experience in fleet, transport or vehicle administration.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Maintain an accurate fleet database for over 50 company vehicles, including vehicle details, mileage, purchase dates, and financial information.
• Ensure all company vehicles remain compliant by managing MOTs, road tax, insurance, and servicing schedules.
• Act as the appointed Transport Person responsible for vehicle compliance.
• Coordinate vehicle servicing, maintenance, inspections, and repairs with third-party suppliers.
• Liaise with drivers to arrange vehicle service appointments.
• Monitor vehicle movements using fleet management software.
• Manage fuel card allocation and monitor supplier reports.
• Coordinate new vehicle preparation, including sign writing, tracker installation, camera fitting, and vehicle decommissioning.
• Report vehicle accidents and liaise with insurance providers to process claims.
• Work with the fleet broker regarding current vehicles and future fleet replacements.
• Ensure weekly vehicle inspections are completed and maintain accurate compliance records.
• Monitor fleet operating costs and produce reports for senior management.
• Carry out routine fleet audits.
• Liaise with vehicle hire companies to ensure operational requirements are met.
• Conduct driver licence checks for all authorised drivers and maintain accurate records.

Skills

Fleet administration

Transport coordination

Communication

Time management

Attention to detail

Problem solving

Microsoft Word

Excel

Tools

Microsoft Word

Excel

Job description

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

Location: Dereham, Norfolk

Salary: £28,190 per annum / £13.55ph

Contract: Fixed term Contract until 31/03/2027 (Potential to be Extended)

Hours: 40 hours per week

Our client, based in Dereham is looking to recruit a proactive and organised Fleet Administrator to join their team on a full-time basis. This is initially a 3-month contract with the possibility of being extended for the right candidate.

This is an excellent opportunity for someone with previous fleet, transport, or vehicle administration experience who enjoys working in a fast-paced environment and has excellent organisational skills.

Key Responsibilities

• Maintain an accurate fleet database for over 50 company vehicles, including vehicle details, mileage, purchase dates, and financial information.
• Ensure all company vehicles remain compliant by managing MOTs, road tax, insurance, and servicing schedules.
• Act as the appointed Transport Person responsible for vehicle compliance.
• Coordinate vehicle servicing, maintenance, inspections, and repairs with third-party suppliers.
• Liaise with drivers to arrange vehicle service appointments.
• Monitor vehicle movements using fleet management software.
• Manage fuel card allocation and monitor supplier reports.
• Coordinate new vehicle preparation, including sign writing, tracker installation, camera fitting, and vehicle decommissioning.
• Report vehicle accidents and liaise with insurance providers to process claims.
• Work with the fleet broker regarding current vehicles and future fleet replacements.
• Ensure weekly vehicle inspections are completed and maintain accurate compliance records.
• Monitor fleet operating costs and produce reports for senior management.
• Carry out routine fleet audits.
• Liaise with vehicle hire companies to ensure operational requirements are met.
• Conduct driver licence checks for all authorised drivers and maintain accurate records.

About You

• Previous experience in a fleet, transport, or vehicle administration role.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• A proactive approach with the ability to use initiative and solve problems.
• Good IT skills, including Microsoft Word and Excel.
• The ability to work effectively both independently and as part of a team.

What's on Offer?

• £13.55 per hour PAYE.
• 40-hour working week
• 0.5 hours a week holiday accrual
• Friendly and supportive working environment.
• Opportunity for the contract to be extended.
• Immediate start available.