Fleet Administrator

Vertu Motors plc; City of Edinburgh; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday rising with length of

Company Pension

Share Incentive Scheme

Access to online rewards platform with

Colleague Purchase Scheme

Job summary

Vertu Kia & MG Edinburgh is seeking a highly organised Fleet Administrator to support our fleet sales operation and deliver exceptional customer service to local fleet clients. The role focuses on accurate vehicle administration and efficient processing of orders.

The successful candidate will have prior administration experience in a fleet or automotive environment, with strong IT skills and the ability to prioritise multiple deadlines.

Qualifications

• Excellent attention to detail and organisational skills.
• Strong administrative and data processing abilities.
• Ability to prioritise workloads and manage multiple deadlines.
• Excellent verbal and written communication skills.
• Proactive and professional approach to work.
• Strong IT and system skills.
• Ability to build positive working relationships with customers and colleagues.

Responsibilities

• Order new vehicles and manage orders from the manufacturer.
• Progress orders from placement to client delivery.
• Process costs and bonuses to reconcile back to Kerridge deal profit.
• Provide administrative support to Fleet Department colleagues.
• Ensure service and parts departments receive notice of required work.
• Complete invoicing and vehicle taxation accurately and on time.

Skills

Attention to detail

Organisational skills

Administrative support

Customer service

Data processing

Tools

Sales Master

Kerridge

Job description

Vertu Kia & MG Edinburgh

At Vertu Kia & MG Edinburgh, we're looking for a highly organised and customer-focused Fleet Administrator to join our successful Fleet Department. This is an exciting opportunity to become part of one of the UK's leading automotive retail groups, supporting a growing fleet operation while delivering an outstanding experience for our business customers.

If you enjoy working in a fast-paced environment, have excellent attention to detail, and take pride in providing exceptional administrative support, we'd love to hear from you.

We are offering a basic salary of £30,000, depending on experience, plus an excellent range of company benefits.

About the Role

As a Fleet Administrator, you will play a key role in supporting our fleet sales operation, delivering exceptional customer service to our local fleet clients while ensuring all vehicle administration is completed accurately and efficiently.

Key Responsibilities

• Ordering New vehicles and managing orders directly from the manufacturer.
• Progressing orders from initial placement to client delivery.
• Processing Costs and Bonuses using Sales Master to reconcile back to Kerridge deal profit
• Providing administrative support to other Fleet Department colleagues.
• Ensuring the service and parts departments receive ample notice of required work.
• Completing invoicing and vehicle taxing accurately and on time.

What We're Looking For

The successful candidate will ideally have previous administration experience within a fleet, automotive, sales support, or customer service environment.

We're looking for someone who has:

• Excellent attention to detail and organisational skills
• Strong administrative and data processing abilities
• The ability to prioritise workloads and manage multiple deadlines
• Excellent verbal and written communication skills
• A proactive and professional approach to work
• Strong IT and system skills
• The ability to build positive working relationships with customers and colleagues
• Experience working within a fast-paced environment
• A commitment to delivering exceptional customer service

Why Join Vertu Motors?

We are proud to be the motor retailer that invests more in the development of its colleagues than any other. In return for your hard work and commitment, you'll benefit from ongoing training, genuine career progression opportunities, and a fantastic rewards package including:

• £30,000 basic salary
• Monday to Friday working pattern
• 25 days holiday rising with length of service, plus bank holidays
• Access to our online rewards platform offering cashback and discounts with hundreds of retailers
• Preferential Service Rates
• Colleague Purchase Scheme
• Share Incentive Scheme
• Company Pension
• Enhanced Maternity and Paternity Benefits
• Ongoing training and development opportunities
• Excellent career progression across the Vertu Motors Group

Join a Team That Values Your Contribution

This is a fantastic opportunity for an experienced administrator looking to build a long-term career within a successful fleet operation while enjoying a great work-life balance and the support of one of the UK's leading automotive retailers.

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