Fleet Administration Manager

Culina; Warrington; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Private Medical Cover

Company car or car Allowance

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina, the UK's leading independent specialist supply chain partner, invites applications for a Fleet Administration Manager in our Transport Logistics division. You will lead the fleet admin and maintenance function, drive KPI improvements, and manage the helpdesk staffing to ensure 24/7 coverage.

You will coach and develop your team, manage budgets, and collaborate with dealer networks. A strong background in transport operations and Microsoft Office is essential.

Qualifications

• Supervisory experience within a transport environment desirable.
• Solid understanding of budgets and transport compliance.
• Capable of operating with limited supervision within fixed guidelines.
• Strong knowledge of Microsoft packages including Excel and Outlook with high attention to detail.

Responsibilities

• Lead the fleet admin and maintenance team to ensure service and maintenance processes comply with legal requirements.
• Manage invoiced revenue including weekly and monthly invoicing.
• Act as escalation point for the team and liaise with dealer/repair networks and Planning Team.
• Deliver high levels of customer service and professionalism at all times.
• Ensure fleet KPIs are met and improved through team objectives.
• Cover Fleet Helpdesk 24/7 with staff rota management.
• Coordinate insurance claims and document related invoices.
• Maintain weekly/monthly KPI reporting for fleet and wider business.
• Develop the team through performance management and objective setting.
• Handle recruitment, coaching and training, and disciplinary issues per company procedure.

Skills

Leadership

Budgeting

Transport compliance

Coaching

Excel

Outlook

Communication

Tools

MS Office

Job description

As part of our, Transport Logistics division, we have an exciting opportunity to join the team as a Fleet Administration Manager., As the Fleet Administration Manager, you will be responsible for managing and developing the fleet admin and maintenance function within the fleet team, as well as ensuring department objectives are achieved through a positive working environment and flexible approach.

Key Duties of a Fleet Administration Manager:

• Managing the team to ensure all fleet service and maintenance processes are operates within legal compliance.
• Managing invoiced revenue including weekly and monthly miscellaneous invoicing.
• Acting as the point of escalation for the team, communicating with key personnel, including dealer and repair networks and Planning Team.
• Ensuring the team deliver a high level of customer service and professionalism at all times.
• Ensuring fleet and business KPI's are met, maintained and improved through the management of team objectives.
• Managing the staff rota to cover the Fleet Helpdesk 24 hours a day, 7 days a week.
• Acting as liaison for insurance claims, gathering invoices for ULR claims and working with wider ops teams to establish full details in a timely manner.
• Maintaining weekly and monthly reporting of KPIs within fleet and the wider business.
• Developing the team through a structured process of performance management, providing and reviewing objectives for your team and individuals.
• Managing personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure. Strong knowledge of Microsoft packages including Excel and Outlook with high attention to detail.
• Previous supervisory experience within a transport environment desirable.
• A solid understanding of budgets with a good understanding of transport compliance.
• Excellent communicator with effective coaching and development skills.
• Capable of operating with limited supervision within fixed guidelines.

Who are Culina?

Culina is the UK's leading independent specialist supply chain partner, trusted by some of the nation's best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day. We currently have an exciting opportunity in our Transport Logistics division- as one of the UK's most trusted transport specialists, we deliver flexible transport solutions backed by our nationwide network, industry-leading expertise and innovative technology. Our teams provide reliable, efficient and responsive services that help customers keep products moving and businesses growing.

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

Benefits

• Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.
• Company car or car Allowance - providing additional support and flexibility to help you stay mobile and connected.
• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support - your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers - free eye tests and discounts on prescription glasses.
• Reward & Recognition - we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts - our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.