Fleet Admin & Invoicing Specialist

Greenhous Group; Telford; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

30 Days Holiday

Company Sick Pay

Pension with Greenhous contribution

Career development opportunities

Employee discounts

Job summary

Greenhous is seeking a Fleet Sales Administrator to provide proactive administrative support to the Fleet team in High Ercall. The role focuses on accurate documentation, vehicle records and efficient processes to keep the fleet operation running smoothly.

You will work closely with drivers, customers and partners, handling multiple tasks with attention to detail and a positive, can-do attitude. Monday–Friday with full-time hours; salary dependent on experience.

Qualifications

• Experience in administrative, coordination or support roles.
• Highly organised with excellent attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office, especially Outlook and Excel.
• Experience in fleet, transport, or automotive sectors is advantageous.

Responsibilities

• Provide comprehensive administrative support to the Fleet team.
• Maintain vehicle stock records and related systems.
• Assist with daily invoicing, vehicle tax and general fleet administration.
• Process vehicle invoices accurately and update internal systems.
• Manage POD documentation across sites.
• Coordinate vehicle movements and fleet activities.
• Liaise with internal departments, drivers, suppliers and partners.
• Respond to queries with professional customer service.
• Maintain electronic and paper records.
• Identify outstanding actions and follow through to completion.
• Support wider Fleet team with ad hoc duties and projects.
• Collaborate across the business to ensure smooth fleet operation.

Skills

Administrative experience

Attention to detail

Multi-tasking

Communication skills

MS Office (Outlook & Excel)

Fleet/transport/automotive experience

Tools

Microsoft Excel

Microsoft Outlook

Job description

Greenhous is seeking a Fleet Sales Administrator to provide proactive administrative support to the Fleet team in High Ercall. The role focuses on accurate documentation, vehicle records and efficient processes to keep the fleet operation running smoothly.

You will work closely with drivers, customers and partners, handling multiple tasks with attention to detail and a positive, can-do attitude. Monday–Friday with full-time hours; salary dependent on experience.