Fleet Administrator

Greenhous Group; Shrewsbury; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

30 days holidays

Pension with employer contribution

Company sick pay

Career development

Employee discounts

Mental health first aiders

Free will writing service

Free mortgage advice service

Free eye tests

Free flu jabs

On-site parking

Cycle to work scheme

Employee assistance programme

Job summary

Greenhous Geely is seeking a highly organised Fleet Administrator to join our team at High Ercall. You will support day-to-day fleet administration, maintain records, process vehicle orders and liaise with customers and suppliers to ensure timely, accurate documentation.

The role requires excellent organisation, IT system proficiency and the ability to work in a busy environment. Monday to Friday, 9am–5pm, with 37.5 hours weekly.

Qualifications

• Experience in an administration role, ideally within a fleet, automotive, logistics or similar environment.
• Excellent organisational skills with strong attention to detail.
• Good communication and interpersonal skills.
• Confident using Microsoft Office and other IT systems.
• Accurate data entry and record-keeping skills.
• The ability to manage multiple tasks and prioritise effectively.
• A proactive and positive approach to work.
• The ability to work independently as well as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Fleet Team.
• Maintain accurate and up-to-date fleet records and vehicle information.
• Process vehicle orders and update internal systems throughout the vehicle lifecycle.
• Coordinate vehicle movements, deliveries and collections as required.
• Liaise with customers, suppliers, dealerships and internal departments to ensure information is communicated effectively.
• Assist with the administration of new and existing fleet vehicles.
• Prepare and process relevant documentation, including vehicle records and delivery paperwork.
• Monitor vehicle orders and ensure key information and updates are recorded accurately.
• Assist with vehicle handovers and ensure all required documentation is completed.
• Respond to queries professionally and ensure they are directed to the appropriate team member where necessary.
• Maintain accurate electronic and paper-based records.
• Assist with invoicing and other general fleet administration.
• Support the wider team with reporting and data entry as required.
• Ensure all administration is completed accurately and within agreed timescales.

Skills

Organisation

Attention to detail

Communication

MS Office

Data entry

Independence

Teamwork

Customer focus

Fleet IT systems

Tools

IT systems

Job description

Greenhous Geely is looking for a highly organised, reliable and detail-focused Fleet Administrator to join our growing team at High Ercall.

As a Fleet Administrator, you will play an important role in supporting the day-to-day administration of our fleet operations. You will work closely with internal teams, customers, suppliers and other stakeholders to ensure vehicles are processed efficiently and all fleet records and documentation are kept accurate and up to date.

If you're organised, confident using IT systems and enjoy working in a busy environment where no two days are the same, we'd love to hear from you.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Salary: Dependent on experience, will be discussed at interview stage

Hours: Monday to Friday, 9.00 am to 5.00 pm, i.e. 37.5 hours per week, 30 minutes lunch break (unpaid).

Key Responsibilities

• Provide day-to-day administrative support to the Fleet Team.

• Maintain accurate and up-to-date fleet records and vehicle information.

• Process vehicle orders and update internal systems throughout the vehicle lifecycle.

• Coordinate vehicle movements, deliveries and collections as required.

• Liaise with customers, suppliers, dealerships and internal departments to ensure information is communicated effectively.

• Assist with the administration of new and existing fleet vehicles.

• Prepare and process relevant documentation, including vehicle records and delivery paperwork.

• Monitor vehicle orders and ensure key information and updates are recorded accurately.

• Assist with vehicle handovers and ensure all required documentation is completed.

• Respond to queries professionally and ensure they are directed to the appropriate team member where necessary.

• Maintain accurate electronic and paper-based records.

• Assist with invoicing and other general fleet administration.

• Support the wider team with reporting and data entry as required.

• Ensure all administration is completed accurately and within agreed timescales.

Ideally, we are looking for

• Previous experience in an administration role, ideally within a fleet, automotive, logistics or similar environment.

• Excellent organisational skills with strong attention to detail.

• Good communication and interpersonal skills.

• Confident using Microsoft Office and other IT systems.

• Accurate data entry and record-keeping skills.

• The ability to manage multiple tasks and prioritise effectively.

• A proactive and positive approach to work.

• The ability to work independently as well as part of a team.

• The ability to work accurately and remain calm in a busy environment.

• A professional and customer-focused approach.

In return we’ll offer

As a permanent Greenhous employee, you will be entitled to:

• 30 Days Holiday Including 8 Bank Holidays

• Company Sick Pay That Increases With Length Of Service

• Pension With Greenhous Contribution

• Career Development Opportunities

• Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops

• Qualified Mental Health First Aiders

• Free Will Writing Service

• Free Mortgage Advice Service

• Free Eye Tests For VDU Users

• Free Flu jabs if you are ineligible through the NHS

• On-Site Parking (Site Specific)

• Cycle To Work Scheme

• EAP – Employee Assistance Program

Who are we

Greenhousis firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.

Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.

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