Fleet Operations Coordinator

Greenhous Group; Shrewsbury; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

30 days holidays

Pension with employer contribution

Company sick pay

Career development

Employee discounts

Mental health first aiders

Free will writing service

Free mortgage advice service

Free eye tests

Free flu jabs

On-site parking

Cycle to work scheme

Employee assistance programme

Job summary

Greenhous Geely is seeking a highly organised Fleet Administrator to join our team at High Ercall. You will support day-to-day fleet administration, maintain records, process vehicle orders and liaise with customers and suppliers to ensure timely, accurate documentation.

The role requires excellent organisation, IT system proficiency and the ability to work in a busy environment. Monday to Friday, 9am–5pm, with 37.5 hours weekly.

Qualifications

• Experience in an administration role, ideally within a fleet, automotive, logistics or similar environment.
• Excellent organisational skills with strong attention to detail.
• Good communication and interpersonal skills.
• Confident using Microsoft Office and other IT systems.
• Accurate data entry and record-keeping skills.
• The ability to manage multiple tasks and prioritise effectively.
• A proactive and positive approach to work.
• The ability to work independently as well as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Fleet Team.
• Maintain accurate and up-to-date fleet records and vehicle information.
• Process vehicle orders and update internal systems throughout the vehicle lifecycle.
• Coordinate vehicle movements, deliveries and collections as required.
• Liaise with customers, suppliers, dealerships and internal departments to ensure information is communicated effectively.
• Assist with the administration of new and existing fleet vehicles.
• Prepare and process relevant documentation, including vehicle records and delivery paperwork.
• Monitor vehicle orders and ensure key information and updates are recorded accurately.
• Assist with vehicle handovers and ensure all required documentation is completed.
• Respond to queries professionally and ensure they are directed to the appropriate team member where necessary.
• Maintain accurate electronic and paper-based records.
• Assist with invoicing and other general fleet administration.
• Support the wider team with reporting and data entry as required.
• Ensure all administration is completed accurately and within agreed timescales.

Skills

Organisation

Attention to detail

Communication

MS Office

Data entry

Independence

Teamwork

Customer focus

Fleet IT systems

Tools

IT systems

Job description

Greenhous Geely is seeking a highly organised Fleet Administrator to join our team at High Ercall. You will support day-to-day fleet administration, maintain records, process vehicle orders and liaise with customers and suppliers to ensure timely, accurate documentation.

The role requires excellent organisation, IT system proficiency and the ability to work in a busy environment. Monday to Friday, 9am–5pm, with 37.5 hours weekly.