Fire & Security Contracts Coordinator

Fixatex Ltd.; Hertford; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Private healthcare contribution

25 days annual leave

Sick pay & wellbeing policies

Training centre access

Career progression opportunities

Flexible working

Team events

Employee referral scheme

Job summary

Fixatex Ltd, a family-run electrical services provider based in Hertford, is seeking a Fire & Security Contracts Administrator to support compliance, administration and KPI delivery across fire safety and security systems. The role offers hybrid working (2 days at home) after probation, with duties spanning contract coordination, documentation and client liaison.

Reporting to the Contract Manager, you will schedule engineers and subcontractors, manage records, support monthly reports and assist

Qualifications

• Previous Contract Administration experience.
• Strong organisational and communication skills.
• Microsoft 365 proficiency with intermediate Excel skills.
• Experience supporting electrical of fire contracts.
• Experience working within social housing or housing association environments.

Responsibilities

• Support the day-to-day running of the Fire & Security contract.
• Coordinate servicing, repairs, and safety checks to meet deadlines.
• Schedule engineers, subcontractors and residents while managing access.
• Track jobs from instruction to completion and follow up delays.
• Upload service records, certificates and compliance documents on time.
• Maintain contract records and ensure compliance with legal requirements and client procedures.
• Track Fire Risk Assessment (FRA) actions and ensure remedial works are completed.
• Monitor performance targets, job progress and outstanding work.
• Assist with quotations, payment applications and change requests.
• Identify opportunities to improve processes and efficiency.
• Undertake other duties requested by management.

Skills

Contract administration

Organisational skills

Microsoft 365

Excel

Social housing experience

Tools

Microsoft 365

Excel

Job description

Fixatex Ltd, a family-run electrical services provider based in Hertford, is seeking a Fire & Security Contracts Administrator to support compliance, administration and KPI delivery across fire safety and security systems. The role offers hybrid working (2 days at home) after probation, with duties spanning contract coordination, documentation and client liaison.

Reporting to the Contract Manager, you will schedule engineers and subcontractors, manage records, support monthly reports and assist