Contract Administrator - Fire & Security (Southampton)

Obsequio Group; Romsey; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Holiday Buy and Sell

25 days holiday

Career growth opportunities

Free parking on site

Job summary

Premier Fire, part of the Obsequio Group, is seeking a Contract Administrator to support the University of Southampton contract. The role involves coordinating schedules, managing documentation, and ensuring smooth workflow across engineering, operations and clients from our Highfield Campus base.

You will handle planning, RAMS, invoicing support, and supplier coordination while ensuring compliance and timely communications with all stakeholders across campuses in Southampton and Winchester.

Qualifications

• 2+ years of experience in a coordination, administrative, or scheduling role.
• Proficiency with project tracking tools such as Planon or SimPRO.
• Familiarity with large contract or engineering environments.
• Understanding of health & safety procedures (RAMS, CDM).
• Qualification or experience in project management or administration.

Responsibilities

• Assist in planning PPM timelines, resources, and key milestones.
• Monitor and track progress of works from quotation to completion.
• Liaise with engineers, subcontractors, suppliers, and clients to coordinate schedules.
• Prepare and issue job packs, RAMS and necessary compliance documentation.
• Maintain and update project databases and job tracking systems (Plan on).
• Apply for, raise and issue Permits for site works scheduled.
• Assist in procurement by raising purchase orders and coordinating material deliveries.
• Receipting in of approved invoices.
• Raising and issuing of Work Orders to subcontractors.
• Collating and issuing RAMS and O&M’s.
• Ensure project documentation is complete and filed appropriately.
• Assist with managing Project Revenue Forecasting and invoicing.

Skills

Project coordination

Multitasking

Communication

Problem solving

Attention to detail

Customer focus

Education

Project management qualification or administration experience

Tools

Planon

SimPRO

Job description

Premier Fire, part of the Obsequio Group, is seeking a Contract Administrator to support the University of Southampton contract. The role involves coordinating schedules, managing documentation, and ensuring smooth workflow across engineering, operations and clients from our Highfield Campus base.

You will handle planning, RAMS, invoicing support, and supplier coordination while ensuring compliance and timely communications with all stakeholders across campuses in Southampton and Winchester.