Finance Operations Lead

Quadmark; United Kingdom; On-site; GBP 38,000 - 56,000; Full time

Job summary

Quadmark is seeking a Finance Coordinator to own the day-to-day financial processes, ensuring accuracy and reliability across the business. You will help create a finance operation that others can trust and easily work with.

Working with the Financial Controller, you’ll manage invoicing, expenses, payments and financial administration, maintain records and support month-end activities while upholding strong controls and clear reporting.

Qualifications

• 3+ years’ experience in finance operations, accounts payable/receivable or bookkeeping role.
• Working towards or holding a relevant qualification (AAT, ACCA or CIMA).
• Hands on experience with Xero, Expensify and other similar accounting systems.
• Strong Excel skills and comfort reconciling data across multiple sources.
• A clear, confident communicator who can explain finance processes to non-finance colleagues.

Responsibilities

• Coordinate core finance operations across invoicing, expenses, payments and financial administration.
• Maintain accurate and complete financial records and supporting information.
• Ensure established finance processes and controls are followed consistently.
• Keep financial trackers and systems current so others can rely on the information within them.
• Identify missing, incorrect or unusual information and resolve discrepancies proactively.
• Maintain clear records and audit trails that support effective financial control.
• Coordinate the financial administration and control of employee expenses and corporate card activity.
• Ensure transactions have appropriate receipts, coding, VAT treatment and supporting information.
• Reconcile expense and corporate card information against financial records.
• Support accurate allocation of costs across the business.
• Help colleagues understand and follow expense processes and policies.
• Ownership of wider travel operating model or technology does not sit within the scope of this role.
• Coordinate accurate and timely client invoicing.
• Maintain records and information that support cash-flow visibility.
• Support reconciliation of WIP, FIA and other relevant cash-flow information.
• Identify discrepancies or delays and work with the appropriate people to resolve them.
• Provide reliable financial information that supports oversight of working capital and liquidity.
• Complete and support reconciliations within month-end rhythms.
• Validate underlying financial information before it is used for reporting.
• Ensure expense, freelancer, invoicing and other operational finance records are complete.
• Investigate differences and resolve routine issues independently; support VAT and other periodic reviews.

Skills

Strong Excel

Finance operations experience

Communication skills

Education

AAT/ACCA/CIMA candidate or holder

Tools

Xero

Expensify

Job description

Quadmark is seeking a Finance Coordinator to own the day-to-day financial processes, ensuring accuracy and reliability across the business. You will help create a finance operation that others can trust and easily work with.

Working with the Financial Controller, you’ll manage invoicing, expenses, payments and financial administration, maintain records and support month-end activities while upholding strong controls and clear reporting.