Finance & Maintenance Admin Assistant | Hybrid

Vertas Group; Nottingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

Vertas is hiring an Administrative Assistant to join the Support Services Team in Nottingham. The role is based initially in the Nottingham City Centre area, 37 hours per week, Monday to Friday, with flexible hours between 07:30 and 16:30. It is a fixed-term 6 month contract with potential to become permanent.

Training is office-based before transitioning to a hybrid/home-based arrangement. You will support Finance and Repairs & Maintenance, ensuring administrative processes run efficiently.

Qualifications

• Previous administrative experience is essential.
• Experience with invoice processing and D365 is desirable.
• Payroll, finance, repairs or maintenance administration experience is desirable.

Responsibilities

• Accurate data input and record management.
• Processing invoices using Microsoft Dynamics 365 (D365).
• Supporting payroll administration activities.
• Recharging invoices and managing finance related administration.
• Supporting planned and reactive maintenance administration.
• Booking contractors and coordinating repair works.
• Arranging maintenance for commercial kitchen equipment across school sites.
• Handling incoming calls and providing excellent customer service.
• Supporting health and safety administration and compliance processes.
• Supporting general administrative tasks as required.
• Ensuring all work is completed with a high level of attention to detail.

Skills

Data entry

Payroll support

Invoicing

D365 knowledge

Customer service

Microsoft Office

Organisational skills

Team player

Tools

Microsoft Dynamics 365 (D365)

Microsoft Office

Job description

Vertas is hiring an Administrative Assistant to join the Support Services Team in Nottingham. The role is based initially in the Nottingham City Centre area, 37 hours per week, Monday to Friday, with flexible hours between 07:30 and 16:30. It is a fixed-term 6 month contract with potential to become permanent.

Training is office-based before transitioning to a hybrid/home-based arrangement. You will support Finance and Repairs & Maintenance, ensuring administrative processes run efficiently.