Administration Assistant

The Methodist Church in Britain; Nottingham; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

The Vertas Group is seeking an Administration Assistant to join the Support Services Team on a six-month fixed-term contract. You will support Finance and Repairs and Maintenance with invoice processing, D365 recharging, and payroll support, on a hybrid basis after setup training.

Initially office-based, the role moves to mainly home-based work with flexible start times and a 37-hour week from Monday to Friday; previous admin experience is essential to ensure accurate data, reliable service, and

Qualifications

• Previous administrative experience.
• Strong attention to detail and organisational skills.
• Confident telephone manner and good communication skills.
• Ability to work independently, as part of a team and adapt to change.
• Good IT skills, including Microsoft Office.
• Time management and handling a varied workload.
• Positive, proactive approach and excellent customer service skills.
• Right to work, satisfactory references, occupational health clearance where applicable.

Responsibilities

• Process invoices using Microsoft Dynamics 365 (D365).
• Recharge invoices and manage finance-related administration.
• Support planned and reactive maintenance administration.
• Book contractors and coordinate repair works.
• Arrange maintenance for commercial kitchen equipment across school sites.
• Input data accurately and manage records.
• Assist payroll administration activities.
• Handle incoming calls and provide customer service.
• Support health and safety administration and compliance processes.
• Assist with general administrative tasks as required.
• Ensure work is completed with a high attention to detail.

Skills

Attention to detail

Organisation

Telephone manner

Communication

Independent and team working

Time management

Customer service

Adaptability

Tools

Microsoft Dynamics 365 (D365)

Microsoft Office

Job description

This Administration Assistant post sits in the Support Services Team at Vertas Group and supports both its Finance and Repairs & Maintenance teams on a fixed-term contract of six months, with a possible move to permanent. The work covers invoice processing and recharging in Microsoft Dynamics 365, alongside payroll support, contractor bookings and arranging maintenance for school kitchen equipment. It starts office-based for training, then moves to mainly home-based hybrid working, on 37 hours Monday to Friday with flexible start times. Previous administrative experience is essential.

What the job involves

• Processing invoices using Microsoft Dynamics 365 (D365)
• Recharging invoices and managing finance-related administration
• Supporting planned and reactive maintenance administration
• Booking contractors and coordinating repair works
• Arranging maintenance for commercial kitchen equipment across school sites
• Accurate data input and record management
• Supporting payroll administration activities
• Handling incoming calls and providing customer service
• Supporting health and safety administration and compliance processes
• Supporting general administrative tasks as required
• Ensuring work is completed to a high standard of attention to detail

What’s required

Experience

• Previous administrative experience

Skills & knowledge

• Strong attention to detail and organisational skills
• Confident telephone manner and good communication skills
• Ability to work independently, as part of a team and adapt to change
• Good IT skills, including Microsoft Office
• Time management and handling a varied workload
• Positive, proactive approach and excellent customer service skills

Checks & eligibility

• Right to work check
• Satisfactory references
• Occupational health and medical clearance, where applicable
• Verification of qualifications and professional registrations, where applicable

Other

• Commitment to safeguarding children, young people and vulnerable adults

Nice to have

• Experience in payroll, finance, repairs or maintenance administration
• Experience with invoice processing and D365