Finance & Logistics Administrator — Data-Driven & Precise

Michael Page; City Of London; On-site; GBP 26,000 - 30,000; Full time

Job summary

Michael Page is seeking a Finance Administrator to provide accurate administrative support across logistics, technical and finance functions, maintaining data quality in the accounting system and ensuring smooth processing of orders, deliveries, quality records and invoicing.

You will handle packing lists, update delivery dates, raise invoices, assist with purchase ledgers and liaise with suppliers to resolve discrepancies while maintaining up-to-date records across systems.

Qualifications

• Strong organisational skills and attention to detail.
• A good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Excel.
• Good communication skills for liaising with suppliers and team members.
• A proactive approach to problem-solving and prioritising tasks.

Responsibilities

• Support the accurate upload of packing lists.
• Make adjustments to packing lists for specific customer information (e.g. delivery destination changes, prices etc).
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing
• Check and raise queries on invoices as identified by purchase ledger team.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Skills

Organisational skills

Attention to detail

Excel proficiency

Financial software

Communication skills

Tools

MS Office

Accounting software

Job description

Michael Page is seeking a Finance Administrator to provide accurate administrative support across logistics, technical and finance functions, maintaining data quality in the accounting system and ensuring smooth processing of orders, deliveries, quality records and invoicing.

You will handle packing lists, update delivery dates, raise invoices, assist with purchase ledgers and liaise with suppliers to resolve discrepancies while maintaining up-to-date records across systems.