Finance & Operations Administrator

Michael Page; Dartford; On-site; GBP 26,000 - 30,000; Full time

Job summary

Michael Page is seeking a capable administrator to provide support across logistics, technical and finance functions, ensuring data quality in the accounting system and smooth processing of orders, deliveries, quality records and invoicing.

You will upload packing lists, adjust details for customers, maintain delivery dates, record quality control results, save reports in a central folder and help chase overdue references while liaising with suppliers and internal teams.

Qualifications

• Strong organisational skills and attention to detail.
• Good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Good communication skills for liaising with suppliers and team members.
• A proactive approach to problem-solving and prioritising tasks.

Responsibilities

• Support the accurate upload of packing lists.
• Make adjustments to packing lists where required for specific customer information (e.g. delivery destination changes, prices etc).
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Check and raise queries on invoices as identified by purchase ledger team.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.
• Communicate effective across logistics, technical and finance teams to resolve discrepancies.

Skills

Organisation

Attention to detail

Excel

Finance software

Communication

Tools

Accounting software

ERP systems

Job description

Michael Page is seeking a capable administrator to provide support across logistics, technical and finance functions, ensuring data quality in the accounting system and smooth processing of orders, deliveries, quality records and invoicing.

You will upload packing lists, adjust details for customers, maintain delivery dates, record quality control results, save reports in a central folder and help chase overdue references while liaising with suppliers and internal teams.