Finance Administrator

Michael Page; Abbey Gate; On-site; GBP 26,000 - 30,000; Full time

Job summary

Michael Page is seeking a Finance Administrator in the United Kingdom to provide accurate administrative support across logistics, technical and finance functions. You will maintain data quality in the accounting system and ensure smooth processing of orders, deliveries, quality records and invoicing.

A successful candidate will have strong organisational skills, good communication and a proactive approach to resolving issues, with experience using Microsoft Excel and financial software.

Qualifications

• Strong organisational skills and attention to detail.
• Good communication with suppliers and team members.
• Proactive approach to problem-solving and prioritising tasks.
• Proficiency in financial software and Microsoft Excel.

Responsibilities

• Support the accurate upload of packing lists.
• Make adjustments to packing lists where required for specific customer information.
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder.
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing
• Check and raise queries on invoices as identified by purchase ledger team.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.

Skills

Strong organisational skills

Attention to detail

Communication skills

Problem-solving

Tools

Microsoft Excel

Financial software

Job description

To provide accurate, timely administrative support across the logistics, technical and finance functions, maintaining data quality in the accounting system and ensuring smooth processing of orders, deliveries, quality records and invoicing.

Client Details

A well established organisation who are performing well in their industry sector.

Description

• Support the accurate upload of packing lists.
• Make adjustments to packing lists where required for specific customer information (e.g. delivery destination changes, prices etc).
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing
• Check and raise queries on invoices as identified by purchase ledger team.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Profile

A successful Finance Administrator should have:

• Strong organisational skills and attention to detail.
• A good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Good communication skills for liaising with suppliers and team members.
• A proactive approach to problem-solving and prioritising tasks.

Job Offer

• Salary ranging from 26,000 to 30,000, dependent on the level of experience.