Finance Administrator

Michael Page; Chatham; On-site; GBP 26,000 - 30,000; Full time

Job summary

Michael Page is seeking a Finance Administrator to provide accurate administrative support across logistics, technical and finance functions in a growing team. You will ensure data quality in the accounting system and smooth processing of orders, deliveries, quality records and invoicing.

The role emphasises strong organisational skills, excellent communication and proficiency with Excel and Prophet, with salary £26,000–£30,000 depending on experience and background in a friendly office

Qualifications

• Strong organisational skills and attention to detail.
• Good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Good communication with suppliers and team members.

Responsibilities

• Support the accurate upload of packing lists.
• Maintain the accuracy of arrival and delivery dates in the system.
• Record Quality Control reports and QC arrival scores.
• Update system sales orders with customer references once confirmed.
• Chase customers to confirm return prices and finalised purchase orders.
• Finance – Purchase Ledger Invoicing and invoice queries vs budgets.

Skills

Organisational skills

Attention to detail

Understanding of financial processes

Prophet software

Excel proficiency

Communication skills

Tools

Prophet

Job description

To provide accurate, timely administrative support across the logistics, technical and finance functions, maintaining data quality in the accounting system and ensuring smooth processing of orders, deliveries, quality records and invoicing.

Client Details

A well established organisation who are performing well in their industry sector. Opportunity to be part of a small but successful and growing team.

Description

• Support the accurate upload of packing lists.
• Make adjustments to packing lists where required for specific customer information (e.g. delivery destination changes, prices etc).
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing
• Check and raise queries on invoices received where different from the budgets in Prophet.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Profile

A successful Finance Administrator should have: Strong organisational skills and attention to detail. A good understanding of financial processes and systems. Proficiency in financial software and Microsoft Office, especially Excel. (Prophet would be an advantage) Good communication skills for liaising with suppliers and team members. A proactive approach to problem-solving and prioritising tasks.

Job Offer

Salary ranging from £26,000 to £30,000, dependent on the level of experience.

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best