Finance Billing Coordinator

Hft; Coalpit Heath; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Hft is seeking a Finance Billing Coordinator to join our Finance team in a hybrid role based in Bristol. You will ensure Housing billing processes run accurately, invoices are issued on time and payments are collected efficiently.

The role also supports month-end income activities and audit readiness, with collaboration across Finance and Operations. You will bring experience in finance, billing, and accounts receivable, with strong Excel skills and a meticulous, deadline-driven approach.

Qualifications

• Experience in a finance, billing, accounts receivable or finance administration environment.
• Comfortable processing invoices, credit notes and other financial transactions.
• Confident dealing with queries and working with both internal and external stakeholders.
• Committed to accuracy, financial controls and meeting deadlines.

Responsibilities

• Coordinating regular Housing billing processes and ensuring invoices are accurate, complete and issued on time.
• Preparing and processing invoices and credit notes.
• Processing changes to customer and tenancy information and billing requirements.
• Submitting invoices to Local Authorities, funders and other customers through relevant systems and portals.
• Monitoring rejected, disputed and unpaid invoices and following up to ensure issues are resolved.
• Responding to billing and income queries from Finance, Operations and external stakeholders.
• Investigating discrepancies, missing information and changes to care or housing arrangements.
• Supporting the Management Accounting team with month-end income activities, including Housing income accruals and deferrals.
• Completing relevant reconciliations and financial checks.
• Providing information and supporting documentation for financial reporting and audit.

Skills

Finance experience

Billing experience

Accounts receivable

Finance administration

Attention to detail

Communication

Excel

Independent working

Education

AAT or finance qualification

Tools

Microsoft Excel

Microsoft Office

Job description

About the role

Are you an organised and detail-focused finance professional who enjoys solving problems and making sure things are done accurately and on time?

We’re looking for a Finance Billing Coordinator to join our Finance team and play an important role in ensuring Hft’s income is billed accurately, submitted on time and collected efficiently.

The role has a particular focus on Housing billing, while also providing wider support to our Management Accounting team with billing queries, income processes and month-end activities.

You’ll work closely with colleagues across Finance and Operations, as well as external stakeholders including Local Authorities, funders and families. You’ll need to be confident managing regular deadlines, investigating discrepancies and resolving billing issues, while maintaining excellent attention to detail.

This is a great opportunity for someone with experience in finance, billing, accounts receivable or finance administration who wants to develop their skills within a supportive and collaborative Finance team.

What you’ll be doing

• Coordinating regular Housing billing processes and ensuring invoices are accurate, complete and issued on time.
• Preparing and processing invoices and credit notes.
• Processing changes to customer and tenancy information and billing requirements.
• Submitting invoices to Local Authorities, funders and other customers through relevant systems and portals.
• Monitoring rejected, disputed and unpaid invoices and following up to ensure issues are resolved.
• Responding to billing and income queries from Finance, Operations and external stakeholders.
• Investigating discrepancies, missing information and changes to care or housing arrangements.
• Supporting the Management Accounting team with month-end income activities, including Housing income accruals and deferrals.
• Completing relevant reconciliations and financial checks.
• Providing information and supporting documentation for financial reporting and audit.
• Maintaining accurate records and a clear audit trail.
• Identifying opportunities to improve billing processes, systems and ways of working.
• Providing wider support to the Finance team during busy periods.

What you’ll bring

• Experienced in a finance, billing, accounts receivable or finance administration environment.
• Comfortable processing invoices, credit notes and other financial transactions.
• Confident dealing with queries and working with both internal and external stakeholders.
• Highly organised, with strong attention to detail and the ability to manage competing priorities.
• Confident using Microsoft Excel and standard Microsoft Office applications.
• Comfortable investigating discrepancies and taking ownership of resolving problems.
• A clear and professional communicator.
• Able to work independently while also being a collaborative member of the wider team.
• Committed to accuracy, financial controls and meeting deadlines.

Experience of working with Local Authorities, funders, Housing or care-related billing would be desirable, as would experience using finance systems, billing platforms or online portals. An AAT or relevant finance qualification would also be advantageous.

Why join Hft?

At Hft, our mission is simple: the best life possible.

We believe people with learning disabilities should be able to live within their communities, with all the choice and support they need to live the best life possible.

As part of our Finance team, you’ll play an important role behind the scenes, helping ensure our services have the financial support they need to make this happen.

We’re looking for someone who shares our commitment to getting things right, working collaboratively and continually looking for better ways of doing things.

Working arrangements

This is a full-time, permanent hybrid role based in Bristol.

You will be required to work from our Bristol office at least one day each week, with the remainder of your working week carried out from home.

Please ensure you are able to meet this minimum weekly office attendance requirement before applying.

Recruitment process

The closing date for applications is 30 September 2026.

Our recruitment process will consist of one interview stage, which will be held virtually via Microsoft Teams.