Finance Assistant - Accounts Payable

Health Jobs UK; Huddersfield; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established industry player is seeking a diligent Finance Assistant to join their Accounts Payable team. This role involves processing invoices, managing supplier relationships, and ensuring financial accuracy using the Oracle system. The organization values compassionate care and offers flexible working arrangements, making it an ideal opportunity for those seeking a supportive work environment. Join a committed team dedicated to enhancing local health services and be part of a workplace that fosters growth and development.

Qualifications

• Knowledge of basic accounting principles and key legislation.
• Experience with computerized systems and attention to detail.

Responsibilities

• Process invoices and communicate with staff for timely payments.
• Resolve supplier queries and maintain financial accuracy.

Skills

Microsoft Office Applications

Clear Written Communication

Numerical Reasoning Skills

Keyboard/VDU Skills

Team Player

Education

GCSEs in Math's & English at Grades A*-C

3 further GCSEs at Grades A*-E

Tools

Oracle Financial System

ESR

ECDL

Job description

Recent / relevant Accounts Payable experience

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/

Job overview

Working mainly within the Accounts Payable department processing invoices for the payment of suppliers. Occasional working within the Accounts Receivable department to help support the service at busy times.

Main duties of the job

Main responsibilities

• Scanning all invoices received to the Oracle financial system
• Processing all invoices received electronically on the Oracle financial system
• Communicating with relevant staff to ensure all invoices are promptly approved or the goods/service are receipted ready for payment
• Processing of supplier statements received
• Answering and resolving all supplier queries promptly

Any other duties as required from time to time

Working for our organisation

We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS - yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members - patients, staff and the local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.

Detailed job description and main responsibilities

Main responsibilities

• Scanning all invoices received to the Oracle financial system
• Processing all invoices received electronically on the Oracle financial system
• Communicating with relevant staff to ensure all invoices are promptly approved or the goods/service are receipted ready for payment
• Processing of supplier statements received
• Answering and resolving all supplier queries promptly

Any other duties as required from time to time

Clinical Duties

• Required to assist patients / clients / relatives during incidental contacts.

Professional Duties

• Awareness of basic accounting principles and knowledge of key areas of legislation as it affects own finance area.

• Maintain confidentiality and security of personal information at all times.

• Ensure accuracy and integrity in the production of financial information.

• Ensure standard operating procedures and any legislative developments or changes in Trust policy and procedures are adhered to.

Managing Self

• Participate in regular supervision.
• Attend all mandatory training.
• Participate annually in identifying, developing and agreeing your own development plan with your Line Manager using the Trust Appraisal.
• Comply with all Trust policies, procedures and protocols.
• Carry out duties with due regard to the Trust's Equal Opportunity Policy.
• Seek advice and support from Line Manager whenever necessary.
• Maintain professional conduct including appearance at all times.

Person specification

QUALIFICATIONS / TRAINING

Essential criteria

• GCSEs in Math's & English at Grades A*-C or equivalent qualifications
• 3 further GCSEs at Grades A*-E

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential criteria

• Knowledge of Microsoft office applications
• Experience of computerised systems
• Accurate keyboard/VDU skills.
• Clear written and verbal communication skills, along with effective listening skills
• Clear and effective number and numeric reasoning skills
• Enthusiastic team player
• Willing to adapt to the changing needs of the service
• Able to communicate with colleagues across the organisation
• Excellent IT skills including • Microsoft Office Excel

Desirable criteria

• Experience in working within the NHS / Foundation Trust
• Able to use own initiative and to work to tight deadlines
• Experience of working in a large organisation with complex management structures
• Recent / relevant Financial and or Management Accounting experience
• Recent / relevant Accounts Payable experience
• Experience of Oracle General Ledger / other recognised accounting packages
• Experience of ESR & ECDL

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential criteria

• Written / oral communication
• Analytical / problem solver
• Plan and organise own work within policies and procedures
• Attention to detail / accuracy
• Ability to use a keyboard / VDU for significant periods of time
• Ability to establish and maintain relationships with a range of stakeholders both internal and external

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that's why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact [email protected] for assistance.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Finance Assistant - Accounts Payable ( PDF , 180.6 KB )
• Job Description Appendix A ( PDF , 259.2 KB )