Finance Assistant (Accounts Payable and Receivable)

Gaddum; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated finance professional to join their dynamic team. This role offers an exciting opportunity to contribute to the financial administration of a charity, ensuring high-quality service delivery. You will be responsible for managing supplier payments, reconciling accounts, and improving financial systems. With a flexible and hybrid working environment, this position is perfect for someone looking to make a meaningful impact while enjoying work-life balance. Join a supportive team and help drive the organization’s financial success!

Qualifications

• Experience in financial administration and managing supplier payments.
• Proficient in SAGE accounting software for transaction recording.

Responsibilities

• Ensure robust financial administration of supplier payments and funder receipts.
• Perform regular bank reconciliations and oversee petty cash distribution.

Skills

Financial Administration

SAGE Accounting Software

Cash Management

Credit Control

Bank Reconciliation

Education

Relevant Finance Qualification

Tools

SAGE

Job description

Role Context and Purpose

Following recent and projected growth of the organisation, Gaddum is looking to recruit additional resource within the Central team to bolster its support to the organisation, ensuring delivery of safe and high-quality services.

The post holder, line managed by the Finance and Resources Director, will join the finance team and play a crucial role in the day-to-day financial administration of the charity. You will also play a key role in improving our financial systems and processes as we continue to grow. This is a 35-hour per week role, working flexibly and hybrid to suit the needs of the organisation and individual.

Main Duties And Responsibilities

General

• Ensure robust financial administration of all supplier payments and funder receipts, including all entries into the accounting system to relevant programme and project budgets, and the subsequent filing of all payment documentation.
• Provide a professional and comprehensive service in dealing with finance queries raised by suppliers, customers, and funders (Accounts Payable).
• Ensure goods and services invoiced have been ordered and charged in accordance with the approved purchase order.
• Raise regular BACs payments, ensuring all creditors are paid in accordance with internal policies.
• Fulfill orders and booking requests using the company credit card on an ad hoc basis.
• Record all transactions on SAGE.
• Reconcile the creditors account regularly.
• Ensure all invoices are processed in line with requests.
• Record all receipts in SAGE.
• Manage credit control functions, ensuring that all debts are received in line with internal policies and procedures.

Cash Management & Bank

• Oversee the distribution of petty cash when required and reconcile receipts.
• Perform bank reconciliations regularly and ensure all payment information is updated.
• Support the Finance Assistant (Trust and Grants) in periods of absence.

Other Duties And Responsibilities

• Meet regularly with the Finance & Resources Director for supervisions.
• Undertake additional duties within the competence of the post as required by the Finance & Resources Director.
• Maintain a flexible approach to working patterns and in-office working days.

The details contained in this job description, particularly the principal accountabilities, reflect the content of the job on the date the job description was prepared. However, it is acknowledged that over time, the nature of individual jobs may change; existing duties may be lost, and other duties gained without changing the overall character of the role or its responsibilities. Therefore, this job description may be revised periodically.

All staff are expected to work within all Gaddum policies and procedures. This role is subject to a basic DBS check.