Finance Assistant

Confidential; Larne; On-site; GBP 26,000 - 36,000; Full time

Job summary

Hays is recruiting for a Finance Administrator in Larne to support Accounts Payable and general finance administration. You will work with internal stakeholders and external suppliers in a professional finance environment.

Join a well‑established team, gain exposure to ERP processes, supplier management, reconciliations, and month‑end activities while developing your career in finance.

Qualifications

• Experience in Accounts Payable or finance administration.
• Good understanding of end-to-end Accounts Payable processes.
• Experience using an ERP or accounting system (SAP advantageous).
• Proficient with Microsoft Office, especially Excel and Word.
• Ability to manage confidential financial information accurately.

Responsibilities

• Process and review supplier invoices with accurate coding.
• Match invoices to purchase orders and supporting documents.
• Maintain supplier records and vendor information.
• Respond to supplier queries and build relationships.
• Reconcile supplier statements and differences.
• Review travel and expense submissions per policy.
• Process and reconcile cash receipts timely.
• Support month-end activities and reporting.
• Assist with audits by providing documentation.
• Ensure controls and policies are followed.

Skills

Accounts Payable

Finance Administration

Attention to detail

Organisational skills

Stakeholder communication

Problem-solving

Confidential information handling

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

Finance AdministratorLocation: Larne Full-time Permanent
Your New CompanyHays is delighted to be working with an established and successful organisation in the Larne area to recruit a Finance Administrator to join their finance team.This is an excellent opportunity for someone with Accounts Payable or broader finance administration experience who is looking to develop their career within a professional and well-structured finance environment. You will join a supportive team and play an important role in the smooth day-to-day running of the finance function.

Your New Role

As Finance Administrator, you will provide support across Accounts Payable and general finance administration, working closely with internal stakeholders and external suppliers.

• Processing and reviewing supplier invoices, ensuring accurate coding to the appropriate nominal accounts and cost centres.
• Matching invoices against purchase orders and supporting documentation, investigating and resolving discrepancies where required.
• Maintaining accurate supplier records and supporting updates to vendor information.
• Responding to supplier queries and building effective working relationships with external vendors.
• Reconciling supplier statements and resolving outstanding differences.
• Reviewing employee travel and expense submissions in line with company policies.
• Processing and reconciling cash receipts accurately and within agreed timescales.
• Completing regular Accounts Payable reconciliations.
• Supporting the finance team with month-end activities and reporting.
• Maintaining and monitoring Accounts Payable inboxes and responding to relevant enquiries.
• Assisting with internal and external audit requirements by supplying appropriate documentation.
• Ensuring finance processes are completed in line with internal controls, policies and relevant regulations.
• Identifying and escalating discrepancies or potential issues where appropriate.
• Supporting ongoing improvements and efficiencies within Accounts Payable and wider finance processes.
• Providing general administrative support and assisting with ad hoc finance and cross-functional projects when required.

What You'll Need to Succeed

• Previous hands-on experience within an Accounts Payable, Finance Administrator or similar transactional finance role.
• A good understanding of the end-to-end Accounts Payable process.
• Previous experience using an ERP or accounting system, with SAP experience highly advantageous.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Strong attention to detail and the ability to work accurately with financial information.
• Good organisational skills with the ability to prioritise your workload and meet deadlines.
• Confidence communicating with suppliers and internal stakeholders, both verbally and in writing.
• The ability to handle confidential and sensitive information professionally.
• A proactive approach to problem-solving and continuous improvement.

What You’ll Get in Return

You will have the opportunity to join a well-established organisation in a varied finance position where you can develop your Accounts Payable and broader finance administration experience. You will gain exposure to a busy finance function, ERP processes, supplier management, reconciliations, month-end activity and process improvement, providing a strong platform for someone looking to continue developing their career within finance. You’ll receive a competitive salary and benefits package, alongside the opportunity to work within an experienced and supportive team.