Finance and Office Administrator

Cornerstone Design & Marketing Ltd; Oldham; Hybrid; GBP 26,000 - 28,000; Full time

Job summary

Cornerstone Design & Marketing Ltd. is seeking a motivated finance and office administrator to manage purchase invoices, office administration, and diary coordination in a busy agency environment.

Ideal candidates have at least three years of experience, strong numerical and communication skills, and an ability to juggle multiple tasks while maintaining accuracy. The role is based in the office and requires a full-time commitment.

Qualifications

• At least 3 years’ experience in finance and office administration.
• Strong numerical and diary management abilities.
• Good written and verbal communication.
• Willing to learn and cover other roles within the business.

Responsibilities

• Input purchase invoices with correct coding.
• Report on purchase ledger stats and insights.
• Resolve bills against purchase orders and log in internal systems.
• Chase missing invoices from PO’s raised and statements received.
• Answer the telephone and door in a timely manner.
• Ensure the office and meeting rooms are client-ready at all times.
• Support the MD with administrative tasks including travel, expenses, and diary management.
• Support in reviewing client satisfaction.
• Provide administrative support to the wider team.
• Conduct weekly health and safety checks of the building (training provided).
• Order office supplies (tea, coffee, stationery).
• Arrange maintenance visits to the office.
• Create new supplier accounts.
• Contribute to ongoing policy and procedure development.

Skills

Attention to detail

Numerical skills

Diary management

Accounting interest

Analytical skills

Written communication

Verbal communication

Team player

Telephone manners

Time management

Job description

Cornerstone is on the lookout for a highly motivated and experienced finance and office administrator to join our growing agency.

Known for our passion for the industry, ability to achieve the impossible and provide outstanding work, client satisfaction and results, we are looking to recruit a finance and office administrator that is highly motivated, a strong communicator and coordinator, an excellent numbers person and able to juggle multiple tasks and requirements at once, helping our agency to run smoothly from an accounts and administrative perspective.

The role will involve the management of purchase ledger / invoices processing, administrative duties across our vibrant and bustling office space, as well as providing the ability to multi-task whilst maintaining outstanding levels of attention to detail across all areas of your work.

The ideal candidate should have at least three years’ experience, looking to grow and develop their career working in a supportive and fast paced environment, and be passionate about the job and our team.

Key Skills

• Excellent attention to detail
• Excellent numerical skills
• Excellent diary management skills
• Interest in accounting and reporting
• Analytical skills and capabilities
• Good written and verbal communication
• Strong team player
• Polite telephone manner
• Ability to demonstrate good organisational skills
• Works well under pressure
• Pride in keeping our office space looking its best
• Good time management
• Able to be flexible and can adapt to the teams needs
• Willingness to learn/cover other roles within the business
• Some knowledge of accounts processes would be desirable

Key Responsibilities

• Inputting all purchase invoices ensuring they are coded correctly
• Reporting on purchase ledger stats and insights
• Resolving incoming bills against purchase orders and logging on internal systems
• Chasing missing invoices from PO’s raised and statements received
• Answering the telephone and door in a timely manner
• Ensuring the office and meeting rooms are client ready at all times
• Supporting the MD with any administrative tasks including making travel arrangements, expense claims, diary management etc
• Support in reviewing client satisfaction
• Providing administrative support to the wider team
• Conducting weekly health and safety checks of the building (training will be provided)
• Ordering office supplies (e.g., tea, coffee, sugar, stationery etc.)
• Arranging any maintenance visits to the office
• Creating new supplier accounts
• Contribute to the ongoing development and improvement of company policies and procedures

Salary and Benefits

• Salary £26,000 – £28,000 per year (DOE)
• Full time (35 hours per week)
• Based in office