Finance Administrator (Bristol)

K3; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as a Finance Administrator, where you will play a crucial role in managing day-to-day financial operations. This role offers a blend of responsibilities, including ledger management, expense processing, and supporting audit processes. With a commitment to diversity and an ambitious work environment, this position not only allows you to grow professionally but also provides the flexibility of hybrid working arrangements. Enjoy access to modern office facilities, including yoga and gym options, while contributing to a culture that values inclusion and respect.

Benefits

Hybrid working options

Access to gym facilities

Free yoga classes

Appealing secondary benefits

Qualifications

• Experience in processing accounting and ledger transactions.
• Ability to challenge policy compliance and analyze financial data.

Responsibilities

• Processing expenses and purchase invoices for the UK & Netherlands.
• Managing ledgers, balance sheet reconciliations, and daily cash management.
• Supporting audit processes for UK and Netherlands entities.

Skills

Microsoft Excel

Transactional finance processing

Ledger management

Basic accounting knowledge

Confidence and results-driven attitude

Education

AAT qualification

Relevant university degree

Job description

K3 is a leading provider of business-critical software solutions focused on fashion and apparel brands and related large retail brands. The Group's solutions comprise a number of applications authored by K3 and also third-party products that have been enriched with K3 software. These solutions provide customers with comprehensive, end-to-end capabilities that enable them to have greater control over their operations and real-time oversight of their businesses. The Group operates through two divisions, K3 Products and Third-party Solutions.

K3 Fashion solutions target the Fashion and Apparel Markets covering Retail, Wholesale, and Manufacturing sectors with our products, K3 Fashion and K3 Pebblestone. We are a Microsoft-recognized Global ISV and both our core products are embedded in and enhance Microsoft's ERP solutions, D365 Finance and Supply Chain, and D365 Business Central, respectively.

K3 is seeking a Finance Administrator to join our K3 Products business unit, located in Bristol, UK. The successful candidate will be responsible for the day-to-day transactional finance operations for the K3 Fashion business unit, with support from a finance manager (to be recruited). The role requires experience in processing accounting and ledger transactions, managing ledgers and reconciliations, and a basic understanding of accounting principles.

Key Responsibilities:

1. Expenses processing including VAT allocation and policy compliance
2. Purchase invoice processing for the UK & Netherlands and payment runs
3. Ledger management and balance sheet reconciliations
4. Creating and maintaining contracts in the finance system
5. Creating order forms, managing DocuSign and contract processing
6. Closing opportunities in the CRM system once sales are finalized
7. Maintaining the Microsoft Licence portal for customer renewals
8. Processing new orders in the Microsoft Licence portal and managing Fashion Licence renewals
9. Email communication with partners regarding maintenance renewals
10. Capitalization of development hours
11. Cost management and control
12. Supporting the Finance Manager with accounting for Walton and Unisoft entities
13. Treasury duties including bank postings and reconciliations
14. Serving as the primary contact with Barclays for bank account management
15. Daily cash management to support the K3 Product Finance Manager
16. Supporting audit processes for UK and Netherlands entities and liaising with audit teams

Requirements:

1. Part or full AAT qualification, relevant university degree, or equivalent experience
2. Proficiency in Microsoft Excel
3. Basic accounting knowledge
4. Experience in transactional finance processing and ledger management
5. Confidence and results-driven attitude
6. Ability to challenge policy compliance and analyze financial data
7. Availability to work 3 days in our Bristol office and 2 days remotely or in-office as preferred

Benefits:

At K3, we foster a dynamic, international work environment that promotes professional and personal growth. As an employee, you will enjoy:

• An ambitious and international working atmosphere
• Appealing secondary benefits
• Hybrid working options combining remote work and our modern Bristol and Netherlands offices
• Access to our new Bristol City Centre office with free yoga and gym facilities starting this summer

K3 is committed to diversity and inclusion, providing equal opportunities regardless of race, nationality, gender, age, marital status, sexual orientation, gender identity, disability, religious or political beliefs. We aim to create a respectful, inclusive culture and ensure fair treatment in employment, training, and promotion opportunities.