Finance Administrator

Wr Hvac; Devon and Torbay; On-site; GBP 28,000 - 30,000; Full time

Job summary

Wr HVAC in Exeter, Devon is seeking a Finance Administrator for a 6-month fixed-term contract. You will support day-to-day financial administration, process invoices, and maintain accurate records to help the finance and operations team run smoothly.

The role covers supplier invoices, accounts payable/receivable, reconciliations and month-end tasks, with emphasis on accuracy and strong Excel skills in a technical building services environment.

Qualifications

• Previous experience as a Finance Administrator, Accounts Assistant, Finance Assistant or Accounts Administrator.
• Experience processing invoices and maintaining financial records.
• Good understanding of accounts payable and accounts receivable.

Responsibilities

• Provide day-to-day administrative support to the finance department.
• Process supplier invoices, purchase invoices and credit notes.
• Assist with accounts payable and accounts receivable activities.
• Reconcile supplier statements and investigate discrepancies.
• Support credit control and follow up outstanding customer payments.
• Process purchase orders and match invoices against orders and delivery records.
• Assist with bank reconciliations and payment processing.
• Maintain accurate financial records and update accounting systems.
• Support month-end procedures and financial reporting.
• Liaise with customers, suppliers and internal departments regarding financial queries.
• Maintain spreadsheets, databases and financial documentation.
• Assist with expenses, filing and general finance administration.
• Support the Finance Manager and wider team with additional tasks as required.

Skills

Excel

Accounts payable

Accounts receivable

Credit control

Attention to detail

Numerical skills

Tools

Sage

Xero

Job description

Finance Administrator - 6-Month Contract

Exeter, Devon
28,000- 30,000 Pro Rata
6-Month Fixed-Term Contract Full-Time

We're recruiting an experienced Finance Administrator for an established supplier of heating, HVAC and renewable energy solutions based in Exeter.

This is an excellent opportunity for an organised and detail-oriented finance professional to support a busy finance and operations team, ensuring accurate financial records, efficient transaction processing and the smooth running of day-to-day financial administration.

The position would suit someone with experience in finance administration, accounts payable, accounts receivable or accounts assistance, ideally within an engineering, construction, distribution or technical environment.

The Role

• Provide day-to-day administrative support to the finance department
• Process supplier invoices, purchase invoices and credit notes
• Assist with accounts payable and accounts receivable activities
• Reconcile supplier statements and investigate discrepancies
• Support credit control and follow up outstanding customer payments
• Process purchase orders and match invoices against orders and delivery records
• Assist with bank reconciliations and payment processing
• Maintain accurate financial records and update accounting systems
• Support month-end procedures and financial reporting
• Liaise with customers, suppliers and internal departments regarding financial queries
• Maintain spreadsheets, databases and financial documentation
• Assist with expenses, filing and general finance administration
• Support the Finance Manager and wider team with additional tasks as required

The Candidate

• Previous experience as a Finance Administrator, Accounts Assistant, Finance Assistant or Accounts Administrator
• Experience processing invoices and maintaining financial records
• Good understanding of accounts payable and accounts receivable
• Experience with supplier reconciliations and credit control advantageous
• Confident using Microsoft Office, particularly Excel
• Experience using accounting software such as Sage, Xero or similar advantageous
• Strong numerical skills and excellent attention to detail
• Good written and verbal communication skills
• Comfortable dealing with customers, suppliers and internal departments
• Able to prioritise workloads and meet financial deadlines
• Experience within HVAC, engineering, construction or distribution beneficial but not essential
• Reliable, proactive and able to work independently
• Available for a 6-month contract

Package

• 28,000- 30,000 annual equivalent salary
• 6-month fixed-term contract
• Full-time working hours
• Exeter-based position
• Established heating and renewable energy business
• Supportive commercial and operational team
• Opportunity to gain experience within the building services sector

The Opportunity

This is an excellent opportunity for an experienced Finance Administrator looking for a 6-month contract within an established technical business in Exeter.

You’ll play an important role in supporting the finance function, ensuring invoices are processed accurately, accounts are maintained and financial administration runs efficiently.

The position offers varied responsibilities across purchase ledger, sales ledger, reconciliations and general accounts administration, working closely with the finance and operational teams.

Candidates with experience in finance administration, accounts assistance, purchase ledger, sales ledger or credit control are encouraged to apply.