Finance Admin Manager

Vanrath; Derry/Londonderry; On-site; GBP 31,000 - 32,000; Full time

Job summary

Vanrath is seeking an experienced Finance Admin Manager (Sales Ledger Manager) in Derry. The role oversees card administration, stock control, invoicing, reporting and day-to-day team management and development. Strong organisational and people skills are essential.

The position requires leadership, meticulous attention to detail and the ability to coordinate with customers and internal teams. Salary is in the 31–32k range with permanent employment.

Qualifications

• At least two years' supervisory experience.
• Experience of motivating, coaching and training teams.
• Proven ability to produce reports and mentor staff.
• Strong administrative and organisational skills with excellent attention to detail.
• Good IT skills, including email, Word and Excel.
• Excellent customer service skills and telephone manner.

Responsibilities

• Take overall responsibility for all card administration, including 24/7 fuel site stock control, reconciliation and sales invoicing.
• Oversee depot stock control and reconciliation, assisting with queries as they arise.
• Monitor 24/7 stock control, including product ordering, storage and handling.
• Organise and maintain local account master files.
• Manage local account card records and ensure they are kept up to date.
• Liaise with Credit Control regarding customer balances, credit terms and related queries.
• Take ownership of customer complaints and ensure they are resolved in a timely and efficient manner.
• Work closely with HR to ensure compliance with relevant policies and procedures.

Skills

Supervisory experience

Coaching

Reporting

Attention to detail

Administrative skills

Customer service

Tools

Excel

Word

Email

Job description

Finance Admin Manger

Location: Derry
Salary: 31-32k
Employment Type: Permanent

The Opportunity

We are currently recruiting for an experienced Sales Ledger Manager to join a well-established organisation based in Derry.
This is a varied role with responsibility for overseeing card administration, stock control and reconciliation, invoicing, reporting and the day-to-day management and development of a team.
The successful candidate will have strong organisational and people management skills, excellent attention to detail and the ability to work effectively with customers and colleagues across the business.

Key Responsibilities

• Take overall responsibility for all card administration, including 24/7 fuel site stock control, reconciliation and sales invoicing.
• Oversee depot stock control and reconciliation, assisting with queries as they arise.
• Monitor 24/7 stock control, including product ordering, storage and handling.
• Organise and maintain local account master files.
• Manage local account card records and ensure they are kept up to date.
• Liaise with Credit Control regarding customer balances, credit terms and related queries.
• Take ownership of customer complaints and ensure they are resolved in a timely and efficient manner.
• Work closely with HR to ensure compliance with relevant policies and procedures.
• Identify training and skills gaps within the team and manage performance through regular appraisals.
• Assist with recruitment and the training of new employees where required.
• Train and mentor team members on ledger payment allocation, including cheque and BACS payments.
• Provide day-to-day mentoring and support to the team, answering queries and addressing coaching requirements.
• Ensure the team is aware of key competitors and their positioning within the marketplace.
• Produce weekly, monthly and quarterly site sales reports.
• Produce weekly, monthly and quarterly site stock reports.
• Produce monthly commission and bonus payment reports.
• Undertake any other duties for which you are competent or trained, as requested by the Directors.

About You

The successful candidate will have:

• At least two years' supervisory experience.
• Experience of motivating, coaching and training teams.
• A proven ability to produce reports and mentor staff.
• Strong administrative and organisational skills, with excellent attention to detail.
• Good IT skills, including email, Word and Excel.
• Excellent customer service skills and telephone manner.

Hours

• 37.5 hours per week, with a one-hour unpaid lunch.
• Working hours will fall within the department's operating hours of 8:00am - 6:00pm, Monday to Friday.
• Saturday morning working may also be required when operationally necessary.

Interested?

If you have the supervisory experience and administrative skills required for this position and are looking for your next opportunity in Derry, we'd be keen to hear from you.