Field & Office Operations Coordinator

Confidential; Chippenham; On-site; GBP 23,000 - 32,000; Full time

Job summary

Exponential-e is seeking an organized Administrative Coordinator to support Field Services and Data Centre teams, including coordinating with Chippenham office staff. You will handle project plans, procurement, scheduling, and documentation while maintaining compliance with health and safety, ISO standards, and security controls.

A baseline clearance check will be required. Strong communication and stakeholder management are essential to balance multiple tasks and ensure smooth daily operations

Qualifications

• Experience working within an administrative or coordination role.
• Competent user of M365 tools including Excel.
• Excellent stakeholder management skills with the ability to establish and maintain positive working relationships with others.
• Ability to manage multiple tasks, prioritize effectively and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work collaboratively and effectively with others to resolve problems.
• Eligible to obtain and maintain SC clearance for the duration of employment.

Responsibilities

• Assisting with development of project plans, including objectives, scope, H&S documentation and timelines.
• Assist with preparation, coordination & distribution of job packs.
• Providing administrative and logistical support to Field Services team & delivery managers.
• Coordinating resources (personnel, equipment, materials, accommodation bookings & fleet) for project execution.
• Electronic filing of documentation internally and with customers.
• H&S equipment maintenance and inspection as per regime; update registers.
• Procurement of materials and liaising with suppliers; goods receipting and records.
• Coordinate change management activities to ensure timely delivery.
• Manage and update schedules, KanBan board tasks, Meisterplan and Ops Reports.
• Update action logs, take minutes, prepare documentation and arrange meetings.
• Assess risks and issues; develop and implement mitigations.
• Consolidate project outcomes to support sales opportunities and revenue harvesting.
• Ensure quality assurance aligned with ISO accreditation; verify operations comply with policies.
• Consolidate project financial reports and assist in decision making.
• Validate project accounting with finance managers; monitor cost and revenue across projects.
• Any other reasonable task assigned by manager or senior staff.

Skills

Administrative coordination

Stakeholder management

Multi-tasking

Written & verbal communication

SC clearance eligibility

Tools

M365

Excel

Job description

Exponential-e is seeking an organized Administrative Coordinator to support Field Services and Data Centre teams, including coordinating with Chippenham office staff. You will handle project plans, procurement, scheduling, and documentation while maintaining compliance with health and safety, ISO standards, and security controls.

A baseline clearance check will be required. Strong communication and stakeholder management are essential to balance multiple tasks and ensure smooth daily operations