Festival & Outdoor Promotions Coordinator

Live Nation; Preston; On-site; GBP 26,000 - 36,000; Full time

Job summary

Cuffe & Taylor, part of Live Nation, is seeking a Promoter Assistant to support the Outdoor Promoters in planning and delivering festivals and shows. The role covers diary management, budgeting, and administrative duties across Operations, Ticketing, Marketing and Production teams.

You will travel and work on-site during busy summer periods, including evenings and weekends, with a strong focus on organisation, communication and attention to detail.

Qualifications

• Demonstrable experience of live music or events administration.
• Ability to work efficiently under pressure and tight deadlines.
• A self-starter with excellent organisational and administrative skills.
• Excellent IT skills including Microsoft Office and Adobe.
• Excellent formatting skills.
• Exemplary attention to detail.
• Excellent communication skills.

Responsibilities

• Work closely with the Executive Assistant to the Outdoor Promoters and the wider Promoter team to deliver events and festivals in collaboration with the Operations, Ticketing, Marketing, Finance and Customer Service teams.
• Diary management for the Promoter team.
• Keep accurate financial records for all confirmed shows.
• Mark up all agency confirmations and contracts in line with Live Nation guidelines.
• Schedule show announcements and coordinate relevant teams to ensure the best on-sale experience for all involved.
• Work on site at events and festivals, including evenings and weekends, when required.
• Liaise with heads of department across Cuffe & Taylor, the wider Live Nation group and high-profile external stakeholders.
• Manage Promoter guest ticketing and accreditation requests.
• Book travel and hotels throughout the year, as required.
• Handle all requirements for VIP guests of the company across outdoor shows during the summer season.
• Keep all documentation organised and filed correctly.
• Relay invoices to the finance team for payment.
• Book and manage promoter reps and freelancers across festivals and theatre tours.
• Undertake ad hoc tasks as required

Skills

Live events administration

Work under pressure

Self-starter

Microsoft Office

Adobe

Attention to detail

Communication skills

Tools

Monday.com

Jotform

Claude

Job description

Cuffe & Taylor, part of Live Nation, is seeking a Promoter Assistant to support the Outdoor Promoters in planning and delivering festivals and shows. The role covers diary management, budgeting, and administrative duties across Operations, Ticketing, Marketing and Production teams.

You will travel and work on-site during busy summer periods, including evenings and weekends, with a strong focus on organisation, communication and attention to detail.