Outdoor Promoters Assistant

Live Nation (Music) UK Limited; Preston; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Generous vacation

Healthcare

Retirement benefits

Student loan repayment

Tuition reimbursement

Caregiver leave

Employee ticket program

Job summary

Cuffe & Taylor is seeking a Promoter Assistant to join the Outdoor Promoter team in Preston or London. You will support in programming and delivering festivals, concerts and tours, handling administrative tasks from offer letter to settlement, coordinating with Operations, Finance, Ticketing, Marketing and Production.

You should have excellent organisation, communication and attention to detail, with experience in live music events.

Qualifications

• Essential demonstrable experience of live music or events administration.
• Ability to work efficiently under pressure and tight deadlines.
• A self-starter with excellent organisational and administrative skills.
• Excellent IT skills including Microsoft Office and Adobe.
• Excellent formatting skills.
• Exemplary attention to detail.
• Excellent communication skills.

Responsibilities

• Work closely with the Executive Assistant to deliver events and festivals in collaboration with Operations, Ticketing, Marketing and Finance teams.
• Manage diary for the Promoter team and coordinate travel logistics.
• Keep accurate financial records for all confirmed shows and liaise with finance.
• Mark up agency confirmations and contracts per Live Nation guidelines.
• Coordinate show announcements and ensure best on-sale experience.
• On-site work at events, including evenings and weekends in summer.
• Liaise with department heads and external stakeholders as needed.
• Process VIP guest requests and manage travel/hotel bookings.
• General administrative duties and ad hoc tasks.

Skills

Live events administration

Work under pressure

Self-starter

IT skills (MS Office, Adobe)

Formatting

Attention to detail

Excellent communication

Tools

Monday.com

Jotform

Claude

Job description

Job Summary

Company: Cuffe & Taylor
Department: Outdoor Promoters
Location: Preston, Lancashire or Farringdon, London
Reports to: Executive Assistant to the Outdoor Promoters
Working Hours: Full time, 40 hours per week with extra weekend working throughout festival season onsite. Some travel required.
Job Type: Permanent

The Promoter Assistant will be a key member of the Outdoor Promoter team, providing support in the programming and delivery of festivals, concerts and tours. The role covers the administrative side of events, from the offer letter stage right through to settlement, which involves working closely with the Operations, Finance, Ticketing, Marketing and Production and Artist Liaison teams. The role will also involve diary management, scheduling and preparation for meetings, travel logistics for the Promoter team and general administration, including filing and coding of expenses. We are looking for someone with excellent organisational, administrative and communication skills and a keen eye for detail, who can manage multiple deadlines in a fast-paced live events environment. Experience in artist management, agency and/or promoter administration would be advantageous, particularly within live music and touring. Flexibility and a willingness to travel and work on site during the summer months, including evenings and weekends, will be required.

Who you are

Competencies / Skills / Knowledge / Experience

• Essential Demonstrable experience of live music or events administration
• Ability to work efficiently under pressure and tight deadlines
• A self-starter with excellent organisational and administrative skills
• Excellent IT skills including Microsoft Office and Adobe
• Excellent formatting skills
• Exemplary attention to detail
• Excellent communication skills

• Desirable Experience with Monday.com, Jotform, Claude

Behaviours

• Extremely well organised and self-motivated
• High level of integrity and discretion
• Flexibility – ability to respond to constantly shifting priorities
• Sound judgement and level-headedness
• Proactive approach to problem solving
• Effective communicator with the ability to interact with staff across all levels of the organisation

What the role includes

• Work closely with the Executive Assistant to the Outdoor Promoters and the wider Promoter team to deliver events and festivals in collaboration with the Operations, Ticketing, Marketing, Finance and Customer Service teams
• Diary management for the Promoter team
• Keep accurate financial records for all confirmed shows
• Mark up all agency confirmations and contracts in line with Live Nation guidelines
• Schedule show announcements and coordinate relevant teams to ensure the best on-sale experience for all involved
• Work on site at events and festivals, including evenings and weekends, when required
• Liaise with heads of department across Cuffe & Taylor, the wider Live Nation group and high-profile external stakeholders
• Manage Promoter guest ticketing and accreditation requests
• Book travel and hotels throughout the year, as required
• Handle all requirements for VIP guests of the company across outdoor shows during the summer season
• Keep all documentation organised and filed correctly
• Relay invoices to the finance team for payment
• Book and manage promoter reps and freelancers across festivals and theatre tours.
• Undertake ad hoc tasks as required

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

Cuffe & Taylor is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Recognized for seven years as a Great Place to Work® and named one of Fortune’s World’s Most Admired Companies, Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship.

Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips. And of course, access to free live events through our exclusive employee ticketing program.

• generous vacation
• healthcare
• retirement benefits
• student loan repayment
• tuition reimbursement
• six months of paid caregiver leave for new parents including fostering
• perks like Roadie Babies helping new parents care for their babies on work trips.
• access to free live events through our exclusive employee ticketing program.

There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.