Faculty Centre Administrator

Newcastle and Stafford Colleges Group (NSCG); Newcastle-under-Lyme; On-site; GBP 21,000; Part time

Job summary

A leading educational institution is seeking a Faculty Administrator to support the Faculty of Academic Studies. The role involves providing comprehensive support services, monitoring budgets, and processing administrative tasks. Ideal candidates will have strong organizational skills, relevant experience in administration, and a Level 3 qualification. The position offers benefits such as pension contributions, annual leave, and opportunities for professional development. This role requires effective communication with students, parents, and staff.

Benefits

Employer Pension contributions

24 Days Annual Leave

Cycle to Work Scheme

Health-related benefits

Excellent Training and Development Opportunities

Staff parking available

On site restaurant facilities

Qualifications

• Experience in a busy administrative and/or secretarial role.
• Ability to work efficiently to tight deadlines.

Responsibilities

• Provide comprehensive support service to faculty staff.
• Monitor budget expenditure and allocations.
• Process orders, invoices, and payments.

Skills

Organisational skills

Communication skills

MS Office Skills (Word, Excel, Access)

Education

Level 3 qualification or equivalent

Job description

FACULTY ADMINISTRATOR (Academic Studies)

Contract: Permanent - 29.6 hours per week (0.8FTE)

Salary: NSUP9-12 - £26,244 - £27,031 pro rata (£20,995 - 21,624 actual)

Location: Newcastle College

Newcastle and Stafford Colleges Group (NSCG) is one of the very best colleges in the country. In October 2024 we became the first and only further education provider in England to achieve a full set of outstanding grades in consecutive Ofsted Inspections. This includes recognition of our strong contribution towards meeting Local Skills Needs under the latest version of the Education Inspection Framework (EIF). The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘staff are professional, friendly, incredibly supportive and work tirelessly to meet the needs of learners’ ‘teachers improve their practice based upon the support they receive’ and ‘teachers create highly supportive, calm and highly aspirational environments in which learners and apprentices thrive’. In summary, NSCG is a great place to work and study.

To read the full Ofsted report for Newcastle and Stafford Colleges Group, please visit the Ofsted Government website, select Find an Inspection Report and search for Newcastle and Stafford Colleges Group.

The group is currently home to a population of over 6,500 full-time students with around 2,000 adult learners and students on higher education programmes. We have over 1,500 apprentices where we work with over 850 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.

This is an exciting opportunity for a highly motivated, enthusiastic and suitably qualified individual with excellent communication and organisational skills to take on this role within Faculty of Academic Studies (A Levels).

Reporting directly to the Director of Academic Studies you will be responsible for providing a comprehensive support service to staff throughout the department.

Duties are varied and include monitoring budget expenditure and allocations, processing orders, invoices and payments, processing student application forms, supporting course advice events, working with data, checking exam entries as well as dealing with correspondence and as the main contact point for enquiries you will liaise with students, parents, staff and employers.

In addition to a good standard of general education, you should have a relevant business admin qualification along with previous experience of working in a varied and busy administrative and/or secretarial role. You will have a confident manner with the ability to communicate effectively at all levels, excellent MS Office Skills (Word, Excel and Access) and will be able to work efficiently to tight deadlines. Hours of work are usually office hours Monday to Friday, but occasional attendance at open evenings and parents evenings will be required.

Main Duties And Responsibilities

• With the support of the wider Academic Studies administration team, act as the initial point of contact for all enquiries from students, parents and teachers.


• Handle cash where appropriate complying with the College’s Financial Regulations.


• Support the Director of Academic Studies with the planning and coordination of A Level exams, assessments, and mock exams.


• Assist the Director of Academic Studies and Group Heads of Curriculum with the planning of student timetables and tracking of enrolments.


• Check data received from Information Services regarding student numbers, retention and achievement on course.

Required Skills And Experience

• Has a good standard of education qualified to level 3 or equivalent and be willing to undertake any relevant professional development.


• Has previous experience of working in a varied administrative and secretarial role with outstanding organisational skills.


• Has a confident manner and able to communicate effectively at all levels showing professionalism to visitors and guests.

What’s in it for you?

• Employer Pension contributions - Local Government Pension Scheme


• 24 Days Annual Leave (pro rata) (plus Bank Holidays & Christmas Closure).


• Cycle to Work Scheme (Salary sacrifice).


• Health-related benefits including Subsidised Health Scheme.


• Excellent Training and Development Opportunities (supported with a dedicated budget).


• Staff parking available


• On site restaurant facilities and FREE early morning coffee/tea and toast

How To Apply

To apply for the role of Faculty Administrator, please click ‘Apply Now’ to complete an online application form. If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website. Closing date completed applications: 1st February 2026.

This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college-based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act. As an equal opportunities employer, we welcome applications from all sectors of the community.